Finance Intern

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PROFILE

role PURPOSE

The finance intern will support the Finance Department in the delivery of the various objectives with the aim to contributing to the overall objectives of the organisation.

Dimensions of the Role

Area of Responsibility – Maroua Program Influencing and Implementation Area

Accountabilities

Department activities

• Stamp and File the FY23 vouchers by project in well labelled chronos.
• Scan ALL ACTIVE GRANTS vouchers and save in the shared folder dedicated for each Grant
• Re-analyze the staff advance report to be sure of the situation each staff and enable correction entries to be done where applicable

To ensure quality and timely filing of vouchers by project, processing of all finance outputs and meeting expectations, we wish to request for additional support by having 01 intern on board for at least 06 months we shall be grateful to receive this support from the July 1st 2023 to ensure smooth business continuity during this period.

2. Deliverables

• Support the achieving of complete vouchers;
• Ensure timely filling of all finance documents;
• Cancellation of each documents in a package with the PAID stamp;
• Sorting and photocopying all advance vouchers to facilitate liquidation of advances;
• Recording of all documents dispatched and received in the Finance Department in appropriate registers;
• Assisting in retrieving documents for specifics activities when required;
• Scanning/photocopying all documents required by other PU offices and CO;
• Photocopy all documents sent to the Region for year-end process and file them;
• Run office errands
• Carryout other tasks as assigned by the supervisor.

1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Contact with children, their families and communities. Low
• Contact with service providers and suppliers for the collection of quotations, receiving and dispatch of goods, material, equipment, mails, deposits etc. Low
• Contact with all country office and program unit staff to facilitate prompt movement of staff towards the implementation of Plan’s programs and activities. Low
• Collaborate and consult with colleagues at CO and PIIA – Low

Technical expertise, skills and knowledge

Essential

• Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan International. This includes effective negotiation and representation skills.

• Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan International’s values and humanitarian principles.

• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives in a flexible, adaptable and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.

• Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.

• Knowledge and skills: knowledge of Plan International’s policies and procedures, Code of Conduct, etc. Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.

Desirable

• Minimum BAC+2 (BTS) or Degree in Economic sciences, Finance or accounting
• Experience in the NGO sector preferably with child-related development organisations would be an advantage
• Female applicants are encouraged

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

5. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
6. Builds constructive relationships across Plan International to support our shared goals.
7. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
8. Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Work under pressure to produce results
• Work outside in an extremely hot and/or humid climate
• Keep to strict deadlines
• Travels

Location: Maroua

Closing Date: 09th July 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.