Warehouse Assistant

COUNTRY PROGRAM BACKGROUND:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps has been present in Cameroon since 2008 to provide assistance to thousands of CAR refugees who have crossed the bordered sheltered in Cameroon as a consequence of the political and social troubles which occurred in CAR since 2005. International Medical Corps is providing essential health and nutrition care to more than 75 000 Nigerian Refugees in the Minawao refugee Camp in the Far North Region according to last data from HCR and its partners .

Missions and Responsibilities

Main objective

In close collaboration with the Project team, The Warehouse Assistant under the direct supervision of the Logistics Officer is responsible of the management of all the items in warehouse, Check the compliance of documentation of warehouse, receives all the goods in quality and quantity which have to be stored. In accordance with his supervisor, monitor goods leave the warehouse.

Responsibilities

1. Specific tasks:

Daily

• Ensure the movements of items stored

• Make sure that the physical quantity of some items are complied to stock card

• Make sure there is a good receive note for each item to store

• Make sure there is a Good Issue Order with all the signatures before a leave of good from warehouse.

Animation of the Operations / Logistics team

a. Collects remarks, diagnoses problems and proposes solutions to his supervisor.

b. When necessary, warn his supervisor to:

• Critical level of items

• The non-compliance of certain warehouse documents

• Other problems from warehouse and items stored.

Reports

a. Weekly. Provide weekly reports for warehouse operations (fuel and warehouse) to his direct supervisor by the end of each Thursday, after obtaining updates from Warehouse. This report just concerns the items moved

b. Monthly. Provide monthly inventory which will attached for monthly report. This inventory concerns fuel, program input, stationary and all items stored

Coordination with other departments

a. Maintain a close relationship with field Sites & Program departments to ensure good issues operations.

b. Foster a close working relationship with Finance Department.

Documentation.

a. Ensures all warehouse operations are fully documented (fuel, warehouse, program input…).

b. Implements any task and duty requested by his direct supervisor related to the above job description.

1. Education, experience and skills

Education / Experience

• Knowledge of generic procurement procedures and practices (experience with IMC or any other NGO is a plus);

• Knowledge of legislation / major regulations;

• 02 years’ experience in logistics;

• Holder of a valid driving license

• Communication skills – should be able to speak French and knowledge of English will be and asset;

• Mastery of the computer tools.

Skills

• Perfect personal integrity;

• Being self-motivated;

• Pay attention to detail;

• Good communication skills.

Language

• Proficiency in the local language,

• Fluency in French and English (written and spoken)

1. Others :

• Security:
• Ensure compliance with security protocols and policies;
• Consider security implications of all program activities, reviewing all new initiatives with others staffs and community leaders and community volunteers.
• Compliance & Ethics:
• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
• Conducts work with the highest level of integrity.
• Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.
• Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

• Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

• Safeguarding:

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

• Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com*. Please do not submit your CV or application to this website, it will not be considered for review.*