Ukraine – Finance Coordinator – M/F

The ALIMA SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care
2. Revolutionizing humanitarian medicine through research
3. Responsibility and freedom: encourage decision-making by those closest to patients
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to those guilty of acts of gender-based and sexual violence as well as to inaction in the face of alleged or proven acts of violence. Protecting the people who benefit and are impacted by our intervention is our top priority in everything we do. Anyone working with ALIMA is committed to :

• Respect the charter, the code of conduct, institutional policies including the policy of protection against abuses of power and gender-based and sexual violence, the policy of preventing corruption and fraud ;
• Report any violations to policies, framework documents and proceedings to a superior, referral

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health structures (including 45 hospitals and 312 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and hemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea,South Sudan, Mauritania & Sudan.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

ALIMA in Ukraine

Mission Location: Odessa & Mykolaiv

We will focus its effort in South Ukraine to provide emergency primary health care and support to hospitals in the war zone of Mykolaiv Oblast and around. The main objective is to reduce the mortality and suffering among the population affected by the war in this area through 4 axes:

• Reduce the morbidity and mortality associated with chronic disease and communicable diseases among the isolated population in Mykolaiv Oblast
• Reduce mental health burden through psychological care in Mykolaiv Oblast
• Support hospitals to deliver trauma and intensive health care in Mykolaiv City
• Ensuring a rapid response mechanism to delivered health care support to affected population

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

Management lines:

Line manager: Head of Mission

Technical referent: Desk Finance Manager

Staff under his/her hierarchical responsibility: Finance Officer, Administrative Assistant. He/she is functionally responsible for the Finance aspects of the Project Administrative Managers (PAR)

Collaborates with the coordinators (capital and field)

MISSION AND MAIN ACTIVITIES

The FINCO supports the capital and project coordinators in all matters related to the finance and administrative management of all projects that make up the country mission. He/she guarantees the proper management of funds and their transparency by ensuring the accounting and finance management of the mission in accordance with the ALIMA management framework and local legislation.

1 – Budget management

• Contribute to the definition of the mission’s strategy by developing budgets and budget amendments for the mission
• Consolidate and implement budgets, in collaboration with the Coordinators (weekly, monthly general and specific)
• Prepare budgetary follow-ups for the headquarters and the members of the country and project coordination, in order to draw their attention to possible budgetary under- and over-consumption
• Prepares and submits the summary of the financial situation
• Conduct regular compliance exercises on financial and accounting procedures in preparation for external audits,

2 – Accountancy

• Ensure the existence of and compliance with finance and accounting resource management rules in the country
• Supervise and oversee the accounting system to ensure transparency, completeness of financial information, compliance with procedures and legibility of expenditures.

3 – Cash Management

• Ensures that the necessary and sufficient cash level is maintained at all times to ensure the smooth running of operations with maximum control of security and operational risks
• Ensure compliance with cash management procedures on its mission
• Ensure the implementation of ALIMA bank account in the country and the relation with partners who support ALIMA in cash management

4 – General management of resources

• Put in place the necessary elements to monitor the use of material resources
• Participate in the development of the mission’s procurement framework (procurement plan)

5 – Institutional funding

• Ensure compliance with commitments made to institutional donors (regular meetings, monthly financial monitoring, reports, recommendations, etc.)
• Compliance with ALIMA and donor procedures
• Ensure the preparation of accounting and financial documents for internal and external audits

6 – Team management and animation

• To set up a finance department for coordination in a spirit and operation that guarantees synergies between services. Promotes the exchange of best practices within and between departments.
• Defines job profiles and performance objective plans for members of his team with a view to developing skills. Participates in the reviews of his/her team in a career path approach and participates in the reviews of the project administrative managers (RAP)
• Make training and job changes possible by strengthening their skills and developing their autonomy
• Propose and anticipate secondments to other ALIMA missions
• Identify the skills that team members need to acquire in order to master their positions and organize training to reinforce them OR Ensure that the organization’s needs are in line with the know-how and motivation of its employees
• Embodies and transmits values, ensures compliance with the code of conduct and institutional policies, the state of mind and the expected individual and collective behaviors
• Organize and lead team meetings

7 – Implementation of preventive measures against abuse of power, gender-based and sexual violence, fraud and money laundering

• Participate in training and awareness sessions
• Provide ongoing training to all staff on the anti-fraud policy
• Apply the standards related to the prevention of abuse
• Ensure that team members follow training and awareness sessions and apply the rules of abuse prevention
• Contribute to creating and maintaining a nurturing and protective environment

EXPERIENCE AND SKILLS

Experience

• University degree in Management, Finance, Accounting, Business School or equivalent
• Proven experience in management, finance, accounting (minimum 5 years of which at least 2 years in the field as a project administrator or in Coordination)
• Knowledge of humanitarian donors
• Computer skills, including advanced level of Excel and GSuite

Qualities of the candidate

• Professional rigor
• Discretion
• Calm, excellent stress management and composure
• Very good communication and listening skills
• Experience in team management and supervision
• Ability to adapt
• Excellent comprehension skills
• Training and coaching skills

Languages spoken by the candidate

• A good command of oral and written English is essential;
• Ukrainian, Russian are an asset.

CONDITIONS

• Contract term: Contract under French law; contract length: 6 months, renewable.
• Position to be filled: Autumn 2023
• Salary: depending on experience
• ALIMA pays for:

  • Travel costs between the expatriate’s country of origin and the mission location

    accommodation costs

  • Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee and his/her family

  • Evacuation of the employee