People & Culture Intern

Who we are

Urgent Action Fund (UAF-Africa) is a feminist, Pan-African, rapid response Fund committed to transforming power relations through resourcing African feminists and womn’s human rights defenders and their formations, as an act of solidarity. We are a part of the ecosystem of feminist and womn’s rights movements in Africa and globally. In character, we are bold, courageous, proactive, responsive, creative, rigorous, curious, alert, agile, imaginative, grounded, consistent, and reliable. Registered in Kenya and Zimbabwe, and operating as a virtual organisation, the Fund boasts of strategic presence in Africa’s five sub-regions- East Africa: Nairobi & Makuyu-Kenya, Kampala-Uganda and Addis Ababa-Ethiopia; North Africa: Cairo-Egypt; Central Africa: Bujumbura- Burundi; Southern Africa: Harare -Zimbabwe, Lilongwe & Blantyre -Malawi, Antananarivo, Madagascar, Johannesburg & Cape Town-South Africa, and West Africa: Benue State & Abuja-Nigeria, Parakou-Benin, Yaoundé and Doula Cameroon, Accra, Ghana, and Lomé, Togo. Recognising the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grant-making mechanism to support unanticipated, time-sensitive, innovative, and unique initiatives that promote womn’s agency in democratic governance, economic, environmental and climate justice, natural resources governance and conflict transformation while protecting their personhood, integrity, and rights.

Position Overview

The People & Culture Intern will support a range of HR clerical work and related administration to ensure effective record management and smooth day to day running of all HR work within UAF-Africa. Under the guidance of the People & Culture Officer (P&C Officer), the Intern will support the portfolio to successfully meet its set objectives.

Specific Responsibilities

• Assisting recruitment processes by advertising vacancy announcements and data collection from the Human Resources Information Management System (HRIMS).
• Setting meeting appointments with various portfolios’ partners, potential candidates for various HR related meeting engagements.
• Support the P&C Officer with onboarding programmes for new staff members while ensuring timely completion of the various portfolio orientations and induction sessions.
• Support with new staff with virtual office setup processes.
• Support with compiling/ collecting payroll related information to enable timely processing
• Setting up scheduled internal engagement e.g. monthly staff meetings.
• Entering new staff data in HRIS and ensuring that staff information is up to date.
• Maintain an up-to-date record of all staff attendance and absenteeism on the system.
• Minute taking in meetings and follow-up on action points.
• Receive emails on the portfolio email and prepare reminder schedules for both the P&C Director & Officer.
• Keep abreast of UAF-Africa issued human resource manuals, rules, regulations, guidelines, and circulars to enable effective, accurate and consistent administration of same.
• Any other tasks as dully assigned.

Qualifications

• Bachelor’s degree in human resources management, Business Administration, Psychology, and any other related social science qualification.
• Excellent written and verbal communications in English. French is a plus.

Skills and Experience

• At least 2 years’ experience in human resources Management providing administrative and clerical support.
• Excellent organisational skills and ability to multitask.
• Excellent communication skills.
• Flexibility and willingness to travel on the African continent and beyond as and when required.
• Demonstrated understanding of a feminist political analysis.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results.
• Ability to perform detailed work, frequently and/or to handle a increased volume of work systematically, optimally, and accurately.
• Ability to plan and self-organize effectively.
• Ability to contribute on a team and coordinate assignments to achieve common goals.
• Excellent inter-personal and writing skills.
• Experience working in a virtual work environment an added advantage.

Work Environment

UAF-Africa is an equal opportunity employer and does not discriminate in its hiring practices. UAF-Africa actively seeks a diverse applicant pool to build the most robust possible workforce. The Fund is committed to creating an inclusive environment for all employees. The position will be based in Harare, Zimbabwe.