Medical Team Leader – Ukraine – M/F

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care
2. Revolutionizing humanitarian medicine through research
3. Responsibility and freedom: encourage decision-making by those closest to patients
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;
• Report any violation of the policies, framework documents and procedures to a superior or a referent.

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health structures (including 45 hospitals and 312 health centres). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and haemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK IN 2020: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania & Senegal.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

GOVERNANCE: ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.

ALIMA IN UKRAINE

Mission Location: Odessa

We will focus its effort in South Ukraine to provide emergency primary health care and support to hospitals in the war zone of Mykolaiv Oblast and around. The main objective is to reduce the mortality and suffering among the population affected by the war in this area through 4 axes:

• Reduce the morbidity and mortality associated with chronic disease and communicable diseases among the isolated population in Mykolaiv Oblast
• Reduce mental health burden through psychological care in Mykolaiv Oblast
• Support hospitals to deliver trauma and intensive health care in Mykolaiv City
• Ensuring a rapid response mechanism to delivered health care support to affected population

FUNCTIONAL AND HIERARCHICAL LINKS

Line Manager:

• Project Coordinator
• Directly linemanages Medical and Chirugical Activity Manager and Psychological activity Manager ; also collaborates with Logistic and RH managers.

MISSION AND MAIN ACTIVITIES

MEDICAL ACTIVITIES

• In collaboration with the Project Coordinator, analyze the medical context of the project area and suggest areas of intervention in line with ALIMA country policy and strategies.
• Organize and manage the implementation of medical activities in accordance with the proposals and ALIMA and National protocols.
• Coordinate referrals and counter-referrals of patients;
• Coordinate medical activities among activity managers to ensure smooth patient flow across the various disciplines, and that individual efforts contribute to the overall project goal; the conduct of regular medical meetings is implemented.
• Ensure consistent adherence to diagnostic processes, rational use of diagnostic tests.
• Monitor and supervise the management of pharmaceuticals, medical supplies and equipment; focusing on consumption tracking, inventory and reporting. Conduct training in collaboration with the Pharmacy Manager for any knowledge gap identified.
• Organize in collaboration with the Pharmacy Management, biomedical services for medical equipment’s maintenance.
• Contribute to national and international medical orders.
• Overall responsible for the management of the project medical data including indicator tracker table, ensure quality data collection at all sites, and update the ALIMA data reporting toll, ensure data collection tools are updated and available at all levels.
• Ensure all ALIMA supported Health Facilities are regularly provided with relevant tools (registers and forms) from the SMOH.
• Contribute to the donor, UN agencies (WHO, UNHCR, UNICEF, EMT and UNFPA) and MoH reporting.
• Participate on a monthly basis at the Health Cluster Meeting at the SMOH and prepare minutes with the Project Coordinator.
• Ensure epidemiological surveillance analysis.
• Monitor and ensure in collaboration with the Hospital IPC focal point that IPC measures are enforced and maintained following minimum acceptable standards across ALIMA supported healthcare facilities.
• Ensure that medical confidentiality is respected across ALIMA supported by healthcare facilities, and that all patients are duly informed of their illnesses and treatments.
• Ensure proper maintenance of medical records.
• Provide support medical’s manager in charge of conducting death audit, analysis and reporting in particular on the maternal death in the ward*.*
• Ensure and promote guaranteed respect and dignity of patients, their families and all employees across ALIMA supported by health care facilities.
• Participate in ALIMA facilitated rapid response mechanism (RRM) training, and will be part of the response team(where necessary) in the event of crisis (outbreaks and displacement).

MANAGEMENT AND MANAGEMENT OF MEDICAL STAFF

• Analyze staff needs based on increased workload and/or knowledge/skill gap, propose the position(s) required in relation to the activity and define the profile(s) of these position(s).
• Organize and facilitate regular team meetings on a regular basis.
• Coordinate channel of communication and the flow of information among the medical team members.
• Participates in the administrative management of the medical team (absence/leave/replacements, etc.).
• Ensure that all ALIMA medical staff in Ukraine are provided with performance objectives that match to the projectives objectives, are escorded and evaluated at the end of the period.
• Contribute to the performance and skills assessment of the staff.
• In collaboration with the other senior medical staff, analyze knowledge/skill gaps of the staff, define the needed training in line with the project objectives. facilitate the conduct of the appropriate training to resolve the identified gaps.
• Participate in the training, and coach team members.
• Responsible for project staff health, clearly interprets and implements the ALIMA staff health policy.

REPORTING ON THE IMPLEMENTATION OF ACTIVITIES

• Participate in the sharing of information within the team.
• Collect information on the medical operation and report it to the Project Coordinator to argue ALIMA field sitrep on a weekly basis.
• Ensures the feedback of daily statistical data.
• Document cases of malfunctions/abnormalities observed, and good practices for analysis and capitalization purposes.

Implementation of preventive measures against abuse of power, gender-based and sexual violence.

• Ensure that his/her team, partners (Ministry of Health) and community members are aware of ALIMA’s AMTSL policy and have access to information (complaint escalation mechanism, focal point…).
• Facilitate and participate in the conduct of AMPS training and awareness sessions for his/her team.
• Apply standards relating to abuse prevention.
• Ensure that team members and partners involved in the project (Ministry of Health, national partners, etc.) attend training and awareness sessions and apply the abuse prevention rules.
• Contribute to creating and maintaining a nurturing and protective environment for his/her team, community members and partners involved in the project.

EXPERIENCE AND SKILLS

• Medical Doctor Degree.
• Essential minimum 2 years’ experiences as a referent in medical activities Manager.
• Desirable working experience with International medical NGO in developing countries.
• Experience in a post of medical activities in a context of armed conflict would be an asset
• Desirable: Post-registration experience in Public Health
• English, Ukrainian, Russian, Speaking, reading and writing, mandatory. French is an asset.
• Essential computer literacy (word, excel, internet)
• Negotiation skills
• Strong interpersonal skills, team work

Languages:

• Oral and written fluency in English is essential, in French is an asset
• Proficiency in a local language is an asset

CONDITIONS

Duration and type of contract: 6 to 8 weeks

Starting position: June 2022

Salary: according to ALIMA scale + experience + per diem

ALIMA supports:

• travel expenses between the expatriate’s home country and the place of assignment
• accommodation costs
• 2.08 days off per month
• daily per diem
• medical coverage from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependents
• the break policy every 3 months (for 6 months of the mission)
• evacuation for the employee.