ABOUT US:

By sharing knowledge and science, CABI tackles global issues like poverty, hunger, education, equality, sustainability, climate change, and biodiversity. We do this by helping farmers grow more and lose less of what they produce, combating threats to agriculture and the environment from pests and diseases, protecting natural habitats from invasive species, and improving access to scientific knowledge.

CABI is an international, inter-governmental, not-for-profit organization that improves people’s lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involves putting information, skills, and tools into people’s hands. CABI’s 48 Member Countries guide and influence our work which is delivered by scientific staff based in our global network of centres.

CABI is committed to making a difference and playing its part in creating a brighter, more equitable, and sustainable future.

You can learn more at:www.cabi.org

Background

Agriculture is central to the African economy, accounting for about 40 percent of GDP, 15 percent of exports and between 60 to 80 percent of employment on the continent. Moreover, about 75 percent of intra-African trade is in agricultural products. Therefore, agricultural commodities are expected to be a major contributor to trade in the African Continental Free Trade Area (AfCFTA). Hence, improving the overall performance of the agricultural sector will be vital to achieving sustainable socio-economic development and food security in African societies.

Plant protection activities and programs for Africa are envisioned to focus on and prioritize information exchange, regional standard development, inputs into international standard setting and regional pesticide programs. In addition, the uptake of integrated pest management (IPM) programs for building national capacities in member states is key in building strong plant health systems for better livelihoods, enhanced trade and biodiversity. These measures ought to thus focus on compliance of AU member states with international phytosanitary standards and enhancing effective participation of AU member states to standards setting processes; influencing policy and decision makers to contribute to improved and strengthened plant pest management in Africa; addressing the negative effect of and risks of pandemic and exotic invasive plant pest species on livelihoods and biodiversity in Africa and supporting capacity enhancement and tailor-made training program that address specific plant health challenges. In this regard and as part of the effort to further strengthen regional plant health coordination and the capacity of AU Member States National Plant Protection Organizations (NPPOs), the African Union has developed the Continental Plant Health Strategy. The recently launched Plant Health Strategy for Africa (PHSA) and its Implementation Plan will serve as a harmonized framework to deal with any plant health risks that might undermine the effective realization of goals and objectives of Africa’s development frameworks and strategies. The Strategy envisages minimizing duplication of efforts while helping to achieve synergy through leveraging the resources and capabilities of different players and provide guidance and direction to the plant health efforts that are much needed on the continent. The Strategy seeks to address components geared towards ensuring phytosanitary security under the implementation of the African Continental Free Trade Area (AfCFTA) agreement.

Aligning to the AU SPS Policy Framework, AU PHS, the Cross-Border Plant Health Support in Africa project will build on the prior activities aligning on pesticide regulatory guidelines, promoting e-Phyto certification implementation, and risk-based border inspection. The cross-border Plant health project intervention will contribute to the facilitation of trade, strengthening Africa’s agricultural food systems, increasing food security, and mitigating the adverse effects of climate change by improving AU MS’s ability to prepare for and respond to new pest outbreaks.

In addition to the Cross-Border Plant Health Support in Africa, the Assisting Specialty Crop Exports (ASCE project): Regional alignment of pesticide regulatory systems and trade facilitative MRLs will focus on harmonizing pesticide registration systems and Maximum Residue Limit (MRL) standards across Africa, aligning them with U.S. and international standards. The project will also identify key regulatory issues affecting U.S. specialty crop growers. Ag Align Global (AAG) and Bryant Christie Inc. (BCI) will provide additional technical expertise and industry guidance, enhancing the project’s effectiveness in promoting harmonized, trade-friendly pesticide regulations in Africa.

Contract Period

This is a one (1) year contract- Renewable based on funding.

Purpose of the role:

The Scientific Officer will support the implementation of the Strategic Objectives of Plant Health Strategy for Africa, 2022 – 2036, by the Inter-African Phytosanitary Council of the African Union (AU-IAPSC). The Plant Health Strategy for Africa is one of the strategies for operationalizing the AU SPS Policy Framework. Also, the Scientific Officer, will contribute to the day-to-day management of the ASCE projects funded by USDA-FAS intended to support countries, regional economic communities (RECs), and AU-IAPSC to utilize international standards and guidelines and adopt science-based pesticide policies and regulations. The incumbent will also contribute to reporting and communication-related tasks.

Key Accountabilities:

Roles & Responsibilities

• Support AU-IAPSC in the provision of phytosanitary technical assistance to AU Member States and RECs in support of the African Union Plant Health Strategy for Africa,
• Support AU-IAPSC to enhance/strengthen Member States’ in understanding of existing phytosanitary best practices such as Pest Risk Analysis (PRA), contingency plans, surveillance, Inspection, and other official controls for market access,
• Provide technical support to AU-IAPSC in enhancing stakeholder consultations on plant health at national (NPPOs) and regional (RECs) levels,
• Support the Secretariat in meetings and workshops, e.g. drafts of workshop/meeting Concept Notes, invitations, agendas, papers, emails, workshop reports, and other communication pieces,
• Support meetings and workshops supporting Member States on the uptake and adoption of Electronic Phytosanitary Certificates (e-Phyto).
• Support the implementation of AU-IAPSC technical assistance projects and programmes and provide technical advice and training on the life cycle management of pesticides at the continental level,
• Support the identification of existing and potential pesticide and MRL-related trade opportunities and barriers in Africa,
• Support AU-IAPSC in the development, implementation and approval of continental guidelines for registration of plant protection products in Africa,
• In liaison with AU-IAPSC, technical project coordinator and project manager, support development of continental guidelines, develop and approve the biopesticide guidelines, and (b) coordinate with project stakeholders to organize related training and meetings,
• Provide support to efforts to develop, operationalize and domesticate harmonized pesticide regulatory system in EAC, ECOWAS, and SADC, and other RECs as applicable,
• Improve adoption of science-based pesticide regulatory systems and MRL setting in priority topics and regions throughout Africa,
• Support the project manager in preparation of quarterly and annual project and position performance reports, quarterly and annual financial reports, and annual project and position workplans for submission to the donor,
• In consultation with the Coordinator of AU-IAPSC, validate on a regular basis all technical reports related to the implementation of the Cross-Border Plant Health Support in Africa project and any other task that may be assigned to the scientific officer
• Participate in regularly scheduled meetings and provide timely communication with AU IAPSC and CABI

CANDIDATE PROFILE

Knowledge & Skills

• At least 5 years’ hands-on experience working in the field of plant protection/health in Africa with at least 2 years of working experience in the field of SPS,
• Experience in working with International Organizations or Institutions and/or Regional Economics communities,
• Demonstrated experience in project implementation and management of partner-funded projects;
• Experience in the facilitation of stakeholder engagements/workshops,
• Proficiency in one of the official working languages of the AU (Arabic, English, French, Portuguese, Spanish, and Swahili) and fluency in another AU language(s) are added advantages.
• Work experience in more than one location or area of work, particularly in field positions, would be an asset.

Education & Qualifications

• Master’s degree in Crop/Plant Protection, Agronomy, Food Safety or other related area.

Personal Characteristics

• Highly motivated, organized and adaptable, with strong inter-personal and communication skills. Proactive and enthusiastic in communicating with and supporting colleagues.
• Comfortable working both independently or as a collaborative team player.
• Able to work under pressure and deliver high-quality products to tight deadlines with flexibility, including occasional out-of-hours work.
• Managing and prioritising a high workload with a flexible approach to changing environments.
• Strong analytical and problem-solving skills, with attention to detail.
• Ability to prioritize tasks, meet deadlines and manage multiple projects simultaneously.
• Excellent interpersonal skills, with the ability to build and maintain relationships with diverse stakeholders.
• Ability to travel from time to time
• A demonstrated commitment to high professional and ethical standards and a diverse workplace.

EQUAL OPPORTUNITIES

CABI is an equal opportunities employer and welcomes applications from candidates irrespective of age, gender, race, colour, nationality, ethnic or national origin, disability, religion, sexual orientation or marital status. No applicant will be disadvantaged by conditions which cannot be shown to

ROLE DETAILS:

Grade: Hay Band 5 (P3 Step 1)

Reporting to: Director, AU-IAPSC

Contract Duration: 1 year (renewable based on availability of funds)

Peers: Project Officers, Research Officers, CABI scientists

Direct reports: None

Organisational profile

Urgent Action Fund-Africa (UAF-Africa) is a feminist, pan-African Rapid Response Fund committed to transforming power relations through resourcing African feminists and womn human rights defenders and their formations as an act of solidarity. Recognizing the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grantmaking mechanism to support unanticipated, time-sensitive, innovative, and unique initiatives that promote womn’s agency in peace and political participation, social and economic power building as well as natural resources governance and stewardship. The Fund works to support African Womn Human Rights Defenders (AWHRDs), particularly in the feminist and womn’s rights movements, in their actions, which enable them to support and sustain themselves, each other, and their work before, during, and after urgent situations.

UAF-Africa mobilises resources from a broad base of international and increasingly local funders committed to protecting and advancing womn’s rights and feminist agendas in Africa. Our primary purpose is to provide funding to AWHRDs and their groups, organisations and the movements to help them prepare for and navigate urgent situations with appropriate actions.

UAF-Africa is registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund boasts of strategic physical presence in East Africa: Nairobi, Kenya, Kampala, Uganda; Addis Ababa, Ethiopia, North Africa: Cairo, Egypt; Southern Africa: Harare, Zimbabwe, Lilongwe & Blantyre, Malawi, Johannesburg, Pretoria & Cape Town, South Africa, Antananarivo, Madagascar and West Africa: Abuja, Nigeria, Parakou & Cotonou, Benin, Douala & Yaounde, Cameroon, Lome, Togo.

Position Overview

The position provides support in a timely financial and technical response to interventions and needs of womn’s rights organizations and womn human rights defenders with the aim of advancing womn’s human rights and social justice on the African continent. The incumbent ensures effective grants review, outreach, evidence monitoring & measurement, data management and, reporting within the Sustaining Defenders portfolio with a specific focus on sustaining African womn human rights defenders, Civic Engagement, GBV & SRHRJ.

Specific Responsibilities.

• Work collaboratively with the entire Sustaining Defenders team to ensure that Sustaining AWHRDs, Civic Engagement, GBV & SRHRJ grants for a given year are met or surpassed effectively.
• Prepare write-ups and or review grant proposal write ups and make recommendations to the Programme Officers before submission to the voting team.
• Seek opinions and working with formal/informal advisors and endorsers on grant proposals.
• Coordinate and update finance on grant approvals in liaison with the supervisor. Ensuring that Finance section is fully aware of all pending fund disbursements, ensuring consistent follow-up.
• Follow up with grantees on grants paperwork.
• Ensure efficiency and minimum turnaround time is maintained on all the grants issued.
• Manage the grants data base for Sustaining AWHRDs, Civic Engagement, GBV & SRHRJ, and periodically update salesforce on reporting details.
• Produce analysis on grant making work with a specific focus on Sustaining AWHRDs, Civic Engagement, GBV & SRHRJ, through reports for formal submission, article writing (OpEd’s), grantee stories, blogs etc.
• Assist in the provision of information concerning the Sustaining Defenders Programme in meetings and in periodical reports including responding to queries arising from grant matrices with a key focus on Sustaining AWHRDs, Civic Engagement, GBV & SRHRJ.
• Support in the implementation of portfolio goals in line with specific donor obligations.
• Participate in the Sustaining Defenders Programme meetings and other meetings as approved by the direct supervisor.
• Prepare and submit weekly and monthly updates on applications received, grants awarded, funds disbursed and other portfolio developments focusing on Sustaining AWHRDs, Civic Engagement, GBV & SRHRJ.
• Maintain relationship with grantees.
• Support with planning and implementation of UAF-Africa’s outreach missions for Sustaining AWHRDs, Civic Engagement, GBV & SRHRJ.
• Ensure that all grant files on salesforce are complete and maintained as required and for easy retrieval.
• Ensure that grants are closed out in a timely manner – keep track of turnaround time.

Programme Logistics

• Provide support in preparing budgets for outreach missions, convenings and networking missions.
• Provide administrative support in the planning of Sustaining Defenders events such as webinars.
• Assist the portfolio to induct and orient all new Sustaining Defenders staff on grantmaking systems and approaches.

Financial Responsibility

• Grantees – Assists in the provision of financial and technical support to womn’s rights activists, interact and deliberate with grantees in various fora, contact past grantees and advisors, for follow up on situations and grants.
• Advisors – Through guidance of the Sustaining Defenders: Senior Programme Officer: Civic Engagement, GBV & SRHRJ, follow up and ensure due diligence in the grant making process.

Qualifications

• Bachelor’s Degree plus Professional qualification.

• Women Rights, Gender Studies, Environmental Developmental Studies, Law, Social Sciences, International Relations, Humanities.

Skills and Experience

• 4-6 years overall experience and out of which at least 1-3 years experience supervising junior roles.
• Demonstrate high levels of integrity and confidentiality
• Excellent interpersonal, verbal and written communication skills in English. French is a plus.
• Strong Organizational, planning and administrative skills.
• Understanding of the Feminist and women’s human rights issues on the African continent required.
• Good attention to detail and ability to work with minimal supervision.
• Good time management skills and ability to produce quality work with minimal supervision.
• Teamwork and ability to work in diverse teams

Role Specific

• Problem solving abilities.
• Salesforce knowledge.
• Leadership skills.
• Innovation.
• Ability to organise oneself and complete assignments on time.
• Understanding of the Feminist and women’s human rights sector required.
• An understanding of gender equality and womn’s rights issues, particularly in Africa.
• Demonstrated understanding of a feminist political analysis and familiar with feminist movement building.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results
• Ability to perform detailed work, frequently and/or to handle a large volume of work systematically, optimally, and accurately.
• Able to identify project needs, develop a detailed timeline for completion, oversee schedules, and milestone management.
• Ability to organise, categorise, and synthesize information from a range of datasets existent within and outside the Fund.
• Ability to contribute on a team and coordinate assignments to achieve common goals.
• Excellent interpersonal, public speaking, writing, and negotiation skills.
• Flexibility and willingness to travel on the African continent and beyond as and when required.
• Experience working in a virtual work environment is an added advantage.

Work Environment

UAF-Africa is an equal-opportunity employer and does not discriminate in its hiring practices. UAF-Africa actively seeks a diverse applicant pool to build the most robust possible workforce. The Fund is committed to creating an inclusive environment for all employees. The position will be based in the selected candidate’s African country of residence.

Organisational profile

Urgent Action Fund-Africa (UAF-Africa) is a feminist, pan-African Rapid Response Fund committed to transforming power relations through resourcing African feminists and womn human rights defenders and their formations as an act of solidarity. Recognizing the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grantmaking mechanism to support unanticipated, time-sensitive, innovative, and unique initiatives that promote womn’s agency in peace and political participation, social and economic power building as well as natural resources governance and stewardship. The Fund works to support African Womn Human Rights Defenders (AWHRDs), particularly in the feminist and womn’s rights movements, in their actions, which enable them to support and sustain themselves, each other, and their work before, during, and after urgent situations.

UAF-Africa mobilises resources from a broad base of international and increasingly local funders committed to protecting and advancing womn’s rights and feminist agendas in Africa. Our primary purpose is to provide funding to AWHRDs and their groups, organisations and the movements to help them prepare for and navigate urgent situations with appropriate actions.

UAF-Africa is registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund boasts of strategic physical presence in East Africa: Nairobi, Kenya, Kampala, Uganda; Addis Ababa, Ethiopia, North Africa: Cairo, Egypt; Southern Africa: Harare, Zimbabwe, Lilongwe & Blantyre, Malawi, Johannesburg, Pretoria & Cape Town, South Africa, Antananarivo, Madagascar and West Africa: Abuja, Nigeria, Parakou & Cotonou, Benin, Douala & Yaounde, Cameroon, Lome, Togo.

Position Overview

The position carries a general supportive role to the Sustaining Defenders Portfolio with specific obligations towards data entry and management of the portfolio’s data systems, whilst acting as the initial interface with grantee partners in providing prompt and suitable communication correspondences to applicants, partners, allies and friends of the Fund.

Specific Responsibilities.

• Acknowledging, populating and assigning grant requests.
• Responding to grant inquiries made to the Fund in consultation with the supervisor and the SD Portfolio team.
• Sending out decision details of reviewed grants for example, grant declines.
• Organizing and participating in due diligence and capacity-strengthening meetings with grantee partners.
• Providing logistics support in organizing events including convenings and webinars.
• Providing support in organizing outreach and networking missions.
• Data entry of all inquiries and requests in the grant-making database.
• Support the Sustaining Defenders: Programme Manager in organizing portfolio meetings.
• Support in conducting research and documentation of key contextual issues
• Support in developing periodical reports including responding to queries arising from grant matrices and other spaces related to the Portfolio
• Providing analyzed thematic data, and trends analysis for the Sustaining Defenders Portfolio
• Carrying out research for outreach missions and other events.
• Where applicable, provide language translation of grant requests and communication material within all UAF-Africa Programmes
• Performing any other duties as may be assigned by the supervisor

Qualifications

• Degree in Social Sciences, Women’s Studies, Political Sciences, International Development, Law or related fields.

Skills and Experience

• At least 2 years experience in project management providing administrative, analytical, and technical support.
• Demonstrate high levels of integrity and confidentiality.
• Excellent organisational skills (including organising processes) and ability to multitask.
• Excellent written and verbal communications in English. French is a plus.
• Good time management skills and ability to produce quality work with minimal supervision.
• Ability to organise oneself and complete assignments on time.
• Understanding of the Feminist and women’s human rights sector required.
• Teamwork and ability to work in a diverse team.
• An understanding of gender equality and womn’s rights issues, particularly in Africa.
• Demonstrated understanding of a feminist political analysis and familiar with feminist movement building.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results
• Ability to perform detailed work, frequently and/or to handle a large volume of work systematically, optimally, and accurately.
• Able to identify project needs, develop a detailed timeline for completion, oversee schedules, and milestone management.
• Ability to organise, categorise, and synthesize information from a range of datasets existent within and outside the Fund.
• Ability to contribute on a team and coordinate assignments to achieve common goals.
• Excellent interpersonal, public speaking, writing, and negotiation skills.
• Flexibility and willingness to travel on the African continent and beyond as and when required.
• Experience working in a virtual work environment is an added advantage.

Work Environment

This is a regional position that involves some national, regional and international travel. UAF-Africa is an equal-opportunity employer that does not discriminate in its hiring practices. To build the strongest possible workforce, UAF-Africa actively seeks a diverse applicant pool. The Fund is committed to creating an inclusive environment for all employees. The position will be based in Nairobi, Kenya.

Organisational profile

Urgent Action Fund-Africa (UAF-Africa) is a feminist, pan-African Rapid Response Fund committed to transforming power relations through resourcing African feminists and womn human rights defenders and their formations as an act of solidarity. Recognizing the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grantmaking mechanism to support unanticipated, time-sensitive, innovative, and unique initiatives that promote womn’s agency in peace and political participation, social and economic power building as well as natural resources governance and stewardship. The Fund works to support African Womn Human Rights Defenders (AWHRDs), particularly in the feminist and womn’s rights movements, in their actions, which enable them to support and sustain themselves, each other, and their work before, during, and after urgent situations.

UAF-Africa mobilises resources from a broad base of international and increasingly local funders committed to protecting and advancing womn’s rights and feminist agendas in Africa. Our primary purpose is to provide funding to AWHRDs and their groups, organisations and the movements to help them prepare for and navigate urgent situations with appropriate actions.

UAF-Africa is registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund boasts of strategic physical presence in East Africa: Nairobi, Kenya, Kampala, Uganda; Addis Ababa, Ethiopia, North Africa: Cairo, Egypt; Southern Africa: Harare, Zimbabwe, Lilongwe & Blantyre, Malawi, Johannesburg, Pretoria & Cape Town, South Africa, Antananarivo, Madagascar and West Africa: Abuja, Nigeria, Parakou & Cotonou, Benin, Douala & Yaounde, Cameroon, Lome, Togo.

Position Overview

The Sustaining Defenders Programme Assistant assists in the timely financial and technical response to interventions and needs of womn’s rights activists and organizations with the aim of advancing womn’s human rights and social justice on the African continent. This includes support in the awarding of grants to African womn human rights defenders and their formations while maintaining relations with Grantees and Advisors.

Specific Responsibilities.

• Act as the initial interface with grantees and provide prompt and suitable communication with the applicants.
• Review of grant requests, prepare checklists for the grantmaking team to review and follow through the grantmaking process up to the point of issuing the grant notification letter and awarding grants.
• Correspondence with finance on funds disbursement to grantees.
• Correspondence with grantees, advisors and fiscal sponsors.
• Seeking opinions and working with formal/informal advisors and endorsers on grant proposals.
• Data entry of Sustaining Defenders: Economic, Environmental & Climate Justice inquiries, requests and grants on the grantmaking database, salesforce etc.
• Conducting and reporting on due diligence research of potential grantees and requests under review.
• Completion and filing of grant related paperwork.
• Assisting with documenting activity reports when required.
• Preparing country related context trends and analysis on Sustaining AWHRDs, Economic Justice and Environmental & Climate Justice.
• Assist with planning and implementing outreach missions and other UAF-Africa networking or programmatic activities as assigned.
• Performing any other duties as may be assigned by the direct supervisor.

Qualifications

Bachelor’s Degree in Development Studies, International Relations, Social Science, Gender Studies or related fields of study.

Skills and Experience

• Minimum of 2-3 years relevant experience for degree holders and (2) years relevant experience for diploma holders.
• Demonstrate high levels of integrity and confidentiality
• Excellent interpersonal, verbal and written communication skills in English. French is a plus.
• Strong Organizational, planning and administrative skills.
• Understanding of the Feminist and women’s human rights issues on the African continent required.
• Good attention to detail and ability to work with minimal supervision.
• Good time management skills and ability to produce quality work with minimal supervision.
• Teamwork and ability to work in diverse teams

Role Specific

• Able to coordinate tasks
• Creativeness
• Translation.
• Ability to organise oneself and complete assignments on time.
• Understanding of the Feminist and women’s human rights sector required.
• An understanding of gender equality and womn’s rights issues, particularly in Africa.
• Demonstrated understanding of a feminist political analysis and familiar with feminist movement building.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results
• Ability to perform detailed work, frequently and/or to handle a large volume of work systematically, optimally, and accurately.
• Able to identify project needs, develop a detailed timeline for completion, oversee schedules, and milestone management.
• Ability to organise, categorise, and synthesize information from a range of datasets existent within and outside the Fund.
• Ability to contribute on a team and coordinate assignments to achieve common goals.
• Excellent interpersonal, public speaking, writing, and negotiation skills.
• Flexibility and willingness to travel on the African continent and beyond as and when required.
• Experience working in a virtual work environment is an added advantage.

Work Environment

UAF-Africa is an equal-opportunity employer and does not discriminate in its hiring practices. UAF-Africa actively seeks a diverse applicant pool to build the most robust possible workforce. The Fund is committed to creating an inclusive environment for all employees. The position will be based in Kampala, Uganda.

Organisational profile

Urgent Action Fund-Africa (UAF-Africa) is a feminist and pan-African Rapid Response Fund committed to transforming power relations through resourcing African feminists and womn human rights defenders and their formations as an act of solidarity. Recognizing the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grantmaking mechanism to support unanticipated, time-sensitive, innovative, and unique initiatives that promote womn’s agency in peace and political participation, social and economic power building as well as natural resources governance and stewardship. The Fund works to support African Womn Human Rights Defenders (AWHRDs), particularly in the feminist and womn’s rights movements, in their actions, which enable them to support and sustain themselves, each other, and their work before, during, and after urgent situations.

UAF-Africa mobilises resources from a broad base of international and increasingly local funders committed to protecting and advancing womn’s rights and feminist agendas in Africa. Our primary purpose is to provide funding to AWHRDs and their groups, organisations and movements to help them prepare for and navigate urgent situations with appropriate actions.

UAF-Africa is registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund boasts of strategic physical presence in East Africa: Nairobi, Kenya and Kampala, Uganda; North Africa: Cairo, Egypt; Central Africa: Bujumbura, Burundi and Yaoundé, Cameroon; Southern Africa: Harare, Zimbabwe, Antananarivo, Madagascar and West Africa: Abuja, Nigeria, Cotonou, Benin and Dakar, Senegal.

Position Overview

UAF-Africa seeks a Transformative Partnerships and Philanthropy Co-ordinator who will translate UAF-Africa’s strategic plans into effective pan-African and feminist social justice movement-building initiatives. Guided by feminist principles and values, the Fund advocates for womn’s equality, not only as a matter of human rights but also as a fundamental prerequisite for social change, global security, and sustainable peace. In addition to her core business of Rapid Response Grantmaking, UAF-Africa also runs alliance-building and advocacy initiatives in collaboration with other social justice organisations.

Responsibilities

Resource Mobilisation and Philanthropies Strengthening

• Working closely with the Director – Transformative Partnerships and Philanthropy portfolio, support the resource mobilisation of the Fund’s strategic compass, focusing on Bilateral Government and Private Foundations.
• Support resource mobilization initiatives to enhance and implement the existing strategy to grow UAF-Africa’s resources in line with the current strategic compass.
• Be the focal person for proposal development in line with the resource mobilisation strategy and conduct donor mapping according to UAF-Africa’s funding priorities.
• Be the technical lead for proposal development and donor reporting while facilitating cross-functional teams to develop strong grant programme designs.
• Provide regular updates to the team on grant pipeline progress, donor compliance and due diligence.
• Provide early identification and escalation of issues in grant performance to ensure risks are managed.
• Manage ongoing activities, including reviewing all programmatic opportunities.
• Researching programmatic and funding opportunities and selecting the most appropriate to be advanced.
• Creating and implementing realistic project plans and timelines; coordinating and managing multiple projects.
• Conduct learning, monitoring, and evaluation of organizational resource mobilization and draw up analyses and lessons learned.

Partnership building and Philanthropy

• Working closely with the Director of the Transformative Partnership & Philanthropy portfolio, update and implement vibrant transformative partnerships and philanthropy strategy to expand the reach and impact of ongoing efforts in advancing UAF-Africa’s focus areas. This will be achieved by utilising social marketing, strategic communications, resource mobilization, donor engagement and compliance among other strategies.
• Conceptualize new strategic initiatives that could be built around or benefit from diverse philanthropic actors.
• Participate in networking activities to identify potential partners; network with local, regional, and international non-profit organizations (women’s rights and mainstream social justice), donor institutions and actors, private sector actors and organisations and state and national agencies, among other potential partners for future partnership building.
• Develop and maintain a database of partners and prospective partners.

Other Responsibilities

• Support the development of periodic strategic reports for internal/external communications to the team and other stakeholders.
• Assist with programmes public outreach, press releases and public presentations of UAF-Africa’s work, especially on collaborative initiatives.
• Develop partnership packages and presentations.
• Any other responsibilities as assigned by the Director of Transformative Partnerships & Philanthropy.

Specific Responsibilities

Qualifications

• Master’s degree in social sciences, Women’s Studies, Political Sciences, International Development, Law or related fields.

Skills and Experience

• A minimum of 7-9 year’s experience in partnership development, proposal development and donor reporting for Bilateral Governments and Private Foundations
• Expert in human rights funding and grants management.
• Excellent knowledge and understanding of UAF-Africa’s core mandate and vision.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results.
• Activist with an unwavering commitment to feminist individual and organisational principles and values.
• Experience working in a multicultural team.
• Strong activism and feminist conceptualization and analytical skills.
• Excellent time management skills and ability to work quickly and efficiently (under pressure), especially when facing tight deadlines.
• Strong oral and writing skills, in English (French or Arabic linguistic skills an advantage.
• Sound understanding of the politics of providing feminist and women’s rights strategic resourcing support.
• In-depth knowledge of women’s rights issues, particularly within the context of Africa.
• Progressive gender equality/womn’ rights and or social justice experience and knowledge at the international level particularly work experience in developing countries.
• Excellent interpersonal, public speaking, and negotiation skills.
• Balanced and intuitive decision-making.
• Good understanding of electronic communications and standard office computer software.

Work Environment

This is a regional position that involves some national, regional and international travel. UAF-Africa is an equal-opportunity employer that does not discriminate in its hiring practices. To build the strongest possible workforce, UAF-Africa actively seeks a diverse applicant pool. The Fund is committed to creating an inclusive environment for all employees. The position will be based in any Southern African country.

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Program Offices in Burkina Faso, Burundi, Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Ethiopia, Liberia, Niger, South, Tanzania, and Uganda. AIRD’s objective is to offer operational support, including but not limited to supply chain, logistics, construction, infrastructure, environment, livelihoods and WASH in partnership with relief and development organizations that focus on disaster-affected and development-oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organizations and governments.

AIRD now seeks to hire a Sub Office Manager (Mechanics)

Job summary

To provide overall management, logistical, financial and administrative services to support the operations at the Sub Office.

Key Responsibilities

Operational Management

• Ensure operations receive timely, effective, and efficient management, administrative, financial and logistical support services to meet project objectives
• Ensure management, administrative, and logistical support systems, and procedures are followed
• Implement appropriate management, administrative, and logistical support systems and procedures in coordination with the Operation Manager
• Manage the support and administration team
• Oversee cashbook entries and financial coding at the Sub Office
• Foster good communication and coordination between the support, administration team and the technical operational team
• Implement the Human Resources, Procurement, Logistics, and Financial SOPs throughout AIRD programs
• Participate in meetings, networks, seminars and conferences which relevant and beneficial to AIRD and its mission and mandate
• Contribute to fundraising initiatives where appropriate

Warehouse Management

• Supervise, monitor, and coordinate movements of supplies
• Maintain proper documentation and update stock cards and bin cards
• Ensure the proper storage of items according to each reference requirements
• Prepare and submit consolidated stock movement reports every month

Workshop Management

• Supervise, monitor, and coordinate the activity of the workshop in the Sub Office
• Ensure that the workshop inventory list for all equipment and spare parts is updated every month.
• Ensure that maintenance is carried out timely, with due regard for the safety of all concerned and the operations expected by the client/partners.

Fleet and fuel management

• Plan transport and fuel operations in coordination with the logistics officer in the Sub Office
• Monitor vehicle movement to ensure timely delivery of services to the client and beneficiaries
• Ensure that drivers comply with the laws of the countries and at all times act with courtesy and professionalism

Human Resources

• Participate in the induction of new staff in the Sub Office
• Conduct appraisals of line-managed staff as per AIRD systems
• Support the selection, recruitment, and disciplinary systems and procedures of Sub Office staff
• Participate in the national staff capacity building, identification of staff training needs, and providing mentoring support where appropriate

Reporting and Communications

• Ensure daily communication and participate in CMT meetings, and coordinate Sub Office management meetings and briefings
• Ensure timely and detailed production of AIRD program internal reports

Representation

• Represent AIRD when dealing with local authorities, other organizations, and NGOs within the Sub Office area of operations
• Ensure all relevant parties are kept informed of AIRD activities as appropriate
• Support the Eastern Chad coordinator in his/her in area Public Relations/Communications role

Donor and partner-related activity

• Coordinate the collection of information, and draft funding proposals and budgets for submission and approval
• Identify and collect information on possible future donors and funding opportunities
• Create and maintain relationships with donors, partners, and other parties

Information Management

• Develop and maintain systems for recording program activities, outputs, and impact

• Provide relevant materials, case studies, photographs, events, and media contacts in line with AIRD’s corporate profile, identity, and message to line Manager and Head Office Communications Department
• Develop appropriate internal reporting formats and ensure effective internal information flows

Finance Management

• Implement the Finance Policies and Procedures Manual as per the AIRD requirements
• Update the CPD with accurate information regarding the budget balances of the project(s) monthly
• Submit financial reports to UNHCR and other donors after endorsement by the CPD as per the UNHCR and AIRD rules and regulations
• Monitor the cash flow and budget utilization at the country program
• Remit timely payments of staff salaries and all other staff obligations as per the labor laws of the country
• Ensure an accurate budget coding of all financial documents on file
• Conduct monthly trial balance for both local & foreign currencies on a monthly basis

Business Planning

• Contribute towards program business plans and budgets as directed
• Support as required in the planning and implementation of activities and events within the program area
• Support in the monitoring and evaluation of program activities
• Undertake any other duties appropriate to the post as may be required

Qualifications and Education Requirements:

Minimum bachelor’s degree and/or postgraduate degree in Supply Chain Management, Logistics, Mechanical Engineering, or related fields.”

General Work Experience:

• At least 10 years of practical experience in humanitarian response
• Experience in operations management or implementation within the humanitarian sector.
• Experience in coordinating group activities and managing cross-functional teams.
• Knowledge of project management techniques.

Skills:

• Strong Organizational and coordination skills
• Competence in managing budgets efficiently.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Proficiency in MS Office and other relevant software.

Languages:
Must be conversant with English and French (written and spoken)