Yaoundé (Cameroon)

, Volunteering Admin Logistics & Procurement ,

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

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Under the guidance and supervision of the Procurement Specialist/Recovery Programme, the Procurement Assistant ensures the exécution of transparent and efficient procurement services and processes in CO. The Procurement Assistant promotes a client-focused, quality, and results-oriented approach in the Unit.

The Procurement Assistant will report to Procurement Specialist. The Procurement Assistant works in close collaboration with the Operations, Programme, and Projects’ staff in the CO for resolving complex procurement- related issues and information exchange. The key results have an impact on the efficiency of the Operations/Programmes and the CO office.
•timely finalization. Implementation of operational strategies •Organization of procurement processes •Implementation of sourcing strategy Rationale / background and the objectives of the unit or project Cameroon has been experiencing armed conflict in the North-West and South-West Regions since 2017. This conflict has caused a huge death toll in both civilian and combatant populations, significant economic decline, growing underdevelopment, pain and suffering in affected communities, and a breakdown in social cohesion. The government of Cameroon and UNDP collaborated in the formulation of the Presidential Plan for Reconstruction and Development (PPRD) of the Northwest (NW) and Southwest (SW) Regions. The PPRD feeds into the government’s efforts to resolve the current crisis. It is against this backdrop that UNDP has engaged in recovery activities in both regions. The objective of this plan is to strengthen institutions and processes that facilitate peacebuilding and resilience through the following three pillars: •Strengthening social cohesion •Rehabilitation of damaged infrastructure •Revitalization of the local economy The PPRD plan will be implemented in phases, and the first phase which is expected to cover two to three years will focus mainly on Recovery. This will complement and reinforce current humanitarian efforts by supporting the transition towards civilian led recovery and social cohesion, economy, and livelihood revitalization, and ultimately the return to normalcy for the Anglophone regions. The Recovery programme (RP), which concerns the first three years will therefore focus on the human, social, economy and livelihood aspects. c)Briefly describe how the required services will contribute to the work of the unit/project In order to increase the performance and effectiveness of UNDP’s Recovery programme delivery of quality results, two regional offices have been established: •North-West Office Coordination in Bamenda •South-West Office in Buea

The Procurement Assistant will support the Procurement Specialist IN all RP procurement activities . The Procurement Assistant will work in close collaboration with both regions staff to exchange information and ensure consistent services delivery. The Procurement Assistant will be based in Yaounde Office. However he/she will also travel to Bamenda (North West) and Buea (South West) as and when necessary

Within the delegated authority and under the supervision of Procurement Specialist or his/her designated mandated representative(s), the UNV Procurement Assistant will:

Provides procurement services for UNDP Office and especially Recovery Programme • Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies ; implementation of effective internal control. • Provide inputs to Country Office (CO) Procurement business processes, mapping and drafting of internal Standard Operating Procedures (SOPs) in procurement ; • Support the preparation of procurement plans and their implementation/monitoring; • Organize procurement processes including preparation and conduct of Requests for Quotations, Invitations to Bid or Request for Proposals, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with the rules and regulations; • Prepare purchase orders and contracts in Quantum; • Prepare of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP); • Implement the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems; • Prepare and present reports on procurement; • Source potential new suppliers; keeps abreast of significant market trends and developments in purchasing and related fields. Identification and recommendation of sources of procurement ; • Analyse and evaluates procurement requests submitted by different units and consults with unit managers to ensure that specifications/terms of reference, costs and delivery schedules/due dates are adequate and appropriate; • Follow-up with suppliers the timely delivery of items; • Follow-up with the units on invoices and goods/services receipts, ensuring timely and accurate receipts and payment; • Update suppliers’ roster; • Participate in and review procurement networks as well as participate in procurement workshops and training; • Incorporate new strategies into local guidance and ensure CO staffs receive information and training; • Contribute to ensuring Standard Operating Procedures (SOPs) within the functional area are continuously updated and available through the unit’s SharePoint site, best practices are continuously identified, documented, and made available to clients and peers, and appropriate and up-to-date information for learning tools are available; • Perform backup functions for other team members in the Unit as and when required, • Contribute to contracts management Supports knowledge building and knowledge sharing in CO • Participate in the trainings on procurement procedures; • Keep abreast of updates/changes in the procurement guidelines; • Synthesize lessons learnt and best practices in procurement; • Contributes to knowledge networks and communities of practice. •
• Any other related tasks as may be required or assigned by the supervisor.

 Achieve Results • Plans and monitors own work, pays attention to details, delivers quality work by deadline  Think Innovatively • Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously • Open minded and curious, shares knowledge, learns from mistakes, asks for feedback  Adapt with Agility • Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination • Shows drive and motivation, able to deliver calmly in face of adversity, confident  Engage and Partner • Demonstrates compassion/understanding towards others, forms positive relationship  Enable Diversity and Inclusion • Appreciate/respect differences, aware of unconscious bias, confront discrimination a. Cross-Functional & Technical competencies

 Procure-to-Pay • Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations  Supplier/relationship management • Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations  Contract management • Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations  Data management • Knowledge of processing, storing, and validating procurement data  Procurement management • The ability to acquire goods, services or works from an outside external source  Sourcing • Ability to find, evaluate and engage suppliers of goods and services  Data literacy • Understand the potential as well as the limitations of using data driven innovation • Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration

• in procurement, logistics, and/or administration is required at the national and/or international level;
• Procurement and/or supply chain experience in an international non-governmental organization or international commercial company is highly desirable;
• Public procurement experience is desirable;
• Acknowledgement of UN procurement procedures is an advantage;
• Certification in Public Procurement and/or Supply Chain Management (CIPS or SCM) is an advantage, e.g. Chartered Institute of Procurement & Supply (CIPS) certification ;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling web-based management systems

• Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4×4 over rough terrain; (if not applicable, delete) • Sound security awareness;

Cameroon is family duty station. The country is with a tropical climate. There are two rainy seasons (April-May and September-October). The average temperature is 25 degrees Celsius. Health: UN Volunteers should be aware that they are exposed to a number of tropical diseases and should complete all medical formalities specified in the offer of assignment before travelling and bring with them sufficient and appropriate medical supplies. The following vaccinations are required and/or recommended prior to travel or upon arrival: Covid-19, yellow fever (required for travellers arriving), polio, rabies, tetanus/diphtheria, measles-mumps-rubella (MMR), malaria (prophylaxis is recommended for almost all of the country). UN staff has 24-hour access to a fully operational UN medical clinic, run by the UN Doctors, during office hours. There is also a selection of other health facilities available in Cameroon. Accommodation: The UN Volunteer will be responsible for arranging his/her own housing and other living essentials. However the UNV Field Unit will provide the list of UNDSS recommended neighborhoods and put the newly recruited UN Volunteer with other UN Volunteers to facilitate his adaptation. Power and water: in most regions, including Yaounde, both electricity and water is readily available. Most hotels have secured water and generators in the event of a power failure. Food and diet: fresh food is seasonal but varied. Most staple foods are common in the supermarkets. Yaounde has a selection of reasonably priced restaurants with good health standards. Restaurants can be found in the provinces as well, but the standard, the quality of food and the level of hygiene may be limited, while availability of certain foods may be limited or seasonal as well. The usual precautions need to be taken when eating outside the home: no salads, bottled water and all meat to be thoroughly cooked. Minor stomach upsets are almost inevitable at some stage. Bank and Communication: Upon your arrival in Cameroon, your account will be opened with a foreign bank. The currency of account is normally XAF. You can purchase SIM card in Cameroon from any of the leading telephone companies for your personal use; if required (on the basis of your working requirements), you can be issued an official SIM card by the Office (upon request of your respective section). Besides the SIM card, you would also get the PIN Code from CITS to make international/local calls, which are usually cheaper than the mobile phones (and the cost of personal calls will be deducted from your monthly entitlements). Cameroon is a unique country; however, it requires more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility and the ability and willingness to live and work in hazardous and harsh conditions involving physical hardship and little comfort are essential.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

, Apply now , Added 1 hour ago – Updated 1 hour ago – Source: unv.org