THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care
2. Revolutionizing humanitarian medicine through research
3. Responsibility and freedom: encourage decision-making by those closest to patients
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to those guilty of acts of gender-based and sexual violence as well as to inaction in the face of alleged or proven acts of violence. Protecting the people who benefit and are impacted by our intervention is our top priority in everything we do. Anyone working with ALIMA is committed to :

• Respect the charter, the code of conduct, institutional policies including the policy of protection against abuses of power and gender-based and sexual violence, the policy of preventing corruption and fraud ;
• Report any violations to policies, framework documents and proceedings to a superior, referral

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health structures (including 45 hospitals and 312 health centres). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and haemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea,South Sudan, Mauritania & Sudan.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

ALIMA in Ukraine

We will focus its effort in South Ukraine to provide emergency primary health care and support to hospitals in the war zone of Mykolaiv Oblast and around. The main objective is to reduce the mortality and suffering among the population affected by the war in this area through 4 axes:

• Reduce the morbidity and mortality associated with chronic disease and communicable diseases among the isolated population in Mykolaiv Oblast
• Reduce mental health burden through psychological care in Mykolaiv Oblast
• Support hospitals to deliver trauma and intensive health care in Mykolaiv City
• Ensuring a rapid response mechanism to delivered health care support to affected population

MISSION LOCATION : Odessa

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 2: either the jobholder will have access to personal data concerning children and/or vulnerable adults in the course of his/her work, or he/she will occupy a « regulated » position (accountant, lawyer, legal executive); therefore, a criminal record check or a certificate of good conduct will be required. In situations where it is impossible to provide a criminal record or a certificate of good conduct, a declaration on honour will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

He/she reports to the Head of Mission (line manager), or to the Finance Desk.

He/she manages administrators, supervisors and assistant administrators in coordination and in the field, accounting managers, archivists.

He/she works in close collaboration with the coordinators (medical, logistics and projects).

MISSION AND MAIN ACTIVITIES

The COFIRH supports the capital and project coordinators in all matters related to the financial and administrative management of all projects that make up the country mission. He/she guarantees the proper management of funds and their transparency by ensuring the accounting and financial management of the mission in accordance with the ALIMA management framework and local legislation.

1.Budget management

• Contribute to the definition of the mission’s strategy by developing the mission’s budgets and budget amendments
• Consolidate and carry out budgets, in collaboration with the Coordinators (monthly general and specific)
• To elaborate the budgetary follow-ups intended for the headquarters and the members of the country and project coordination, in order to draw their attention to the possible under- and over-consumption of the budget
• Produce financial reports for donors so that they can be validated by the head office within the deadlines set out in the funding agreements.
• Be the focal point for our donor audits at the mission level in conjunction with Alima’s internal audit department. Prepare the documentation, control its content and alert if necessary.

2.Accounting

• Ensure the existence of and compliance with financial and accounting resource management rules in the country
• Supervise and oversee the accounting system to ensure transparency, completeness of financial information, compliance with procedures and legibility of expenditures.

3.Cash management

• To ensure that the necessary and sufficient level of cash is always available for the smooth running of operations with maximum control of security and operational risks
• Ensuring compliance with species management procedures on its mission
• Ensure the archiving of the mission’s accounting document

4.General management or resources

• Put in place the necessary elements to monitor the use of material resources
• Participate in the development of the mission’s procurement framework (procurement plan)

5.Institutional funding

• Ensure compliance with commitments made to institutional donors (regular meetings, monthly financial monitoring, reports, recommendations, etc.)
• Respect of the procedures of the lessors
• Ensure the proper management of the mission’s human resources in accordance with ALIMA’s administrative management framework and local legislation. To this end, act as ALIMA’s representative to the administrative authorities (Labor Inspectorate, Lawyer, Social Security, Taxes, etc.)
• Define, adapt, plan and oversee the implementation of the mission’s human resources policies, ensuring that they are in line with the context, local legislation and operational issues.
• Contribute to the definition and implementation of the mission objectives, particularly with regard to the aspects related to team sizing, the required HR profile and capacity, and the strengthening of staff skills in order to effectively achieve the mission objectives.
• Be the focal point and advisor for HR issues to the mission’s managers

6. Administrative management of the mission, legal watch

• Ensure the updating of legal documents for the proper functioning of ALIMA
• In collaboration with the other members of the coordination team, notably CDM, ensure the annual registration of lease agreements and the terms of contracts for coordination houses and projects
• Ensure the legal monitoring of the mission by creating and maintaining a network of relevant information, in particular on labor and tax legislation
• Ensure compliance with laws and regulations within the mission in its areas of responsibility (labor law, social and tax legislation, etc.)
• Contribute to the definition, validation, update/revision and ensure the application of HR management documents, procedures and policies on the mission (internal regulations, work contracts, recruitment policies…)
• Follow-up of bonus or incentive personnel

7.Administrative Management of Human Resources

a. Recruiting

Ensure the rigorous application of the recruitment policy on all bases and applied to all positions (from the definition of the need to the archiving of recruitment files)

• Train the Project Administration Managers (PAMs) in ALIMA procedures, best practices and recruitment techniques
• Participate in the recruitment process for base managers (HR validation)
• Participate in the recruitment process of the ETAMs of the bases on request of the CP and/or the RAP
• Provide RAPs and team leaders with recruitment tests when required or advised and requested
• Provide RAPs with a general induction of ALIMA and the mission, support the updating of the project section and ensure that each staff member benefits from this induction
• Provide induction for all HQ or coordinated managers and for all positions at level 12 and above
• Ensures that each new employee recruited to the base is briefed on the internal regulations, the code of conduct, the anti-fraud policy and the policy for the prevention of harassment and sexual and gender-based violence
• Ensure that the induction process is understood by stakeholders and implemented on the mission (coordination and baseline).

b. Work contract and follow-up

• Ensure that personnel files are complete and maintained in electronic format
• Implement efficient contract monitoring tools and ensure that RAPs use them (monitoring of contract dates, leaves, etc.)

c. Payment of salaries, taxes and social contributions

• Oversee the use of the payroll software and train RAPs on their responsibilities
• Validate payrolls each month for each base

d. Life and team composition

• Support the organization of monthly staff meetings
• Participate in staff representative / coordination meetings
• Participates in the resolution of work conflicts in collaboration with project coordinators, RAPs and team leaders

8. Operational management of Human Resources

• Support project coordinators and department managers in defining the composition of their teams
• Update and share mission organization charts with the bases, coordination and headquarters on a monthly basis
• Participates in the elaboration of the mission’s budgets for the HR part (organization chart, salaries, bonuses…), international transport, rent.

9. Quality management of personnel

a. Job Profile – Performance Objective Plan – Review

• Provide RAPs and team leaders with standard job profiles
• Ensure that updated job profiles are available for each employee and that each employee has read and signed them, support the RAPs and team leaders in case of blockage
• Train team leaders in the use of POP documents and reports
• Verify that team leaders set goals at the beginning of the period and complete staff reviews at the end of the period
• Analyzes personnel reviews from a career path perspective

b.Training and capacity building

• Contribute to the identification of training needs for the mission’s staff
• Compile all training needs annually and develop an annual training plan for the mission
• Be proactive in identifying sources of funding for training, and in identifying collaborations with other NGOs and training organizations in the country
• To be responsible for the organization of training taking place in the coordination or in the city of the coordination
• Propose and anticipate the secondment of personnel to other ALIMA missions
• Accompany the capacity building of all employees in support of team leaders
• Collect data related to the training provided in the field and propose an analysis of these data
• Apply post-training monitoring and evaluation methods to measure impact
• Ensure the link with the Head of Training at headquarters

10. Specific management of international staff

a. Administration

• In liaison with the administrative department in Dakar, ensure the administrative follow-up of the international staff: arrival and departure dates, paid leave, passports, visas and airline tickets
• In collaboration with the Admin/HR Manager, ensures the renewal of expatriate visas, security visas and/or any other legal documents required by the police and the Ministry (Agreement, Convention with the Ministry of Trustees, Request for Entry Authorization…)
• Monitor contract dates and bring to the attention of line managers at least 3 months in advance
• Ensures the constitution of the files of the internationals and provides the necessary documents for those who do not have them (ALIMA card, mission order, residence permit…)

b. Recruitment and follow-up

• Support the mission leader and the project coordinators in the planning of the breaks and provide a monitoring tool
• In collaboration with the administrators, alert for interim and final reviews
• Ensures the transmission of the end-of-assignment reports to the HR referent of the
• Supports the Head of Mission in the management of human resources of expatriate personnel (conflict management, anticipation of recruitment, drafting of job profiles, etc.)

11.Team management and animation

• Set up a finance department to coordinate in a spirit and operation that guarantees synergies between services. Promotes the exchange of best practices within and between departments.
• Define job profiles and performance objective plans for team members with a view to developing skills. Participates in the reviews of his/her team in a career path approach and participates in the reviews of the project administrative managers (RAP)
• Make training and job changes possible by strengthening their skills and developing their autonomy
• Propose and anticipate secondments to other ALIMA missions
• Identify the skills that team members need to acquire in order to master their positions and organize training to reinforce them OR Ensure that the organization’s needs match the know-how and motivations of its employees
• Embodies and transmits values, ensures compliance with the code of conduct and institutional policies, the state of mind and expected individual and collective behaviors
• Organize and facilitate team meetings

12.Team management and animation

• Participate in training and awareness sessions
• Provide ongoing training to all staff on the anti-fraud policy
• Apply standards for abuse prevention
• Ensure that team members attend training and awareness sessions and follow abuse prevention rules
• Contribute to creating and maintaining a nurturing and protective environment

This job description is not exhaustive and may be modified as the mission evolves.

Expériences / Formation

Experiences

• Bac + 5 in Management, Finance, Accounting, business school or equivalent
• Previous experience in the humanitarian field, in the position of Finance and Human Resources Coordinator and/or Human Resources Coordinator
• Experience in emergency and degraded security contexts strongly preferred
• Knowledge of humanitarian donors
• Computer skills, including advanced level of Excel and GSuite

Qualities ot the candidate

• Professional rigor
• Discretion
• Calm, excellent stress management and composure
• Very good communication and listening skills
• Experience in team management and supervision
• Ability to adapt
• Excellent comprehension skills
• Training and coaching skills
• Analytical and critical thinking skills
• Organizational skills, rigor and autonomy
• Writing skills
• Excellent computer skills (Word, Excel…)
• Knowledge of HOMERE software
• Ability to prioritize and work under pressure
• Ability to adapt and diplomacy
• Ability to work in a team in multicultural contexts
• Training and coaching skills

Languages

• Fluency in French (oral and written) essential
• Fluency in English is an asset

Salaire

Contract term:

• Contract term: contract under French law, contract length: 6 weeks.
• Position to be filled: ASAP
• Salary: depending on experience + per diem

ALIMA pays for:

• travel costs between the expatriate’s country of origin and the mission location
• accommodation costs
• medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
• evacuation of the employee

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

ALIMA PRESENTATION

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Improve the quality of our actions
5. Placing trust
6. Collective intelligence
7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;
• Report any violation of the policies, framework documents, and procedures to a superior, to a referent

CARING – INNOVATING – TOGETHER: Since its creation in 2009, ALIMA has treated more than 7 million patients and today deploys its operations in 12 African countries. In 2020 we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics, and extreme poverty. All of these projects are carried out in support of national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world.

In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Sudan, Mauritania.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender-Based Violence, Opening / Closing.

UKRAINIAN CRISIS

ALIMA aims to provide emergency health care for the populations affected by the Ukrainian crisis. The objective is to reduce mortality and suffering among the populations affected by the war. ALIMA will focus on the most affected areas to maintain access to health care and to prepare and respond to any potential disease outbreak and to support influx of wounded patients in areas directly affected by the bombings. In Moldova, ALIMA will provide health care for refugees and support the health system to manage the influx of refugees from Ukraine.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration on honour will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

He/she reports to the Head of Mission

His/her technical referent is the Emergency Logistic Desk referent

Is the referent for the project’s Logistics Managers (s)

Collaborates with field project coordinators, coordination team, and other staff

MISSION AND MAIN ACTIVITIES

The Logistic coordinator must define the objectives and technical orientations of the mission, propose strategies consistent to support the medical and humanitarian needs of the areas of intervention and provide technical support to all the mission’s logistics teams.

POST TYPOLOGY

Work Location:

• Location: Ukraine or Moldova
• Project: giving support to the health services involved in the assistance to refugee

Management lines:

Define and implement technical and logistics strategies and support to the field under the technical support and management of the Logistics Desk Manager, dedicated for approval of the global logistics strategy, ensuring the pertinence and coherence of logistics planning & programmes, adequacy of the means provided and the compliance of ALIMA standards and protocols in order to enable the development of the mission in perfect working conditions and optimize the impact of the medical projects activities.

MISSION AND MAIN ACTIVITIES

IMPLEMENT THE OPERATIONAL LOGISTICS STRATEGY

• Participate actively in the elaboration and update of project planning, budgets proposals and any emergency operations, give support in strategies definition and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission.
• Establish a mission procurement plan in accordance with validation of expenditures scale
• Liaise will all supply chain actors (government authorities, private companies, INGO partners and clusters) and insure procurement of Drugs; NFI and others in accordance with international and local laws. Both nationally and internationally.

MONITORING THE IMPLEMENTATION OF LOGISTICS ACTIVITIES AND PROCEDURES

• Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security and reporting, etc.
• Implement and apply ALIMA harmonized validated procedures and documentation. Reinforce controls and enhance training on use.
• Accountable to ensure compliance of ALIMA standards, protocols and procedures. His role requests to report to the HoM on the development of the ongoing programmes and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.

MANAGEMENT OF LOGISTICS TEAMS AND HR POLICIES

• Responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• Develops activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.
• Reviews and adapts consequently and timely all jobs description for the national logistics staff.
• Responsible for ensuring technical reference, supporting logistics teams on all technical issues in the mission, and providing basic guidelines and knowledge to programmes staff to follow procedures. He has to assume their implementation.

MANAGEMENT OF ASSETS AND PREMISES STRUCTURES AND EQUIPMENT

• Monitors and follow up the registration, codification and tagging of all new assets, purchased or donated. Ensure that all in use equipment is recorded and tagged.
• Sets and supervises a regular physical inventory of the assets list. Keep assets list updated.
• Is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
• Supervises the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation and energy equipment.
• Assumes and raises reports on assets for each donor as references for audit and control. Proceed to enquiries/investigations in case of damages or lost on any asset for reporting.

MONITORING OF SECURITY AND RISKS MANAGEMENT

• Elaborates, defines and monitors technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring security rules observation and reporting of any problem to the HoM.
• Creates an appropriate environment to facilitate exchange of information on security situations and will be the security back up in the absence of the HoM.
• Develops tools to proceed to elaborate a risk analysis report and update the different SOP’s (base, coordination and mission).
• Collects and compiles all useful and right information from his network then to share timely within the mission or with dedicated staff.
• She has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ.
• Procures to all staff in the Mission benefits a welcome briefing on security SOP’s and from proper training on some topics like on how to use communications equipment (e.g. satellite phones, HF/VHF radios, computers, etc.),
• Manages plannings of trainings with organizations in charge of safety and security such as INSO or UNDSS
• The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in the mission.

SETTINGS AND IMPROVEMENT OF REPORTING

• She analyzes monthly projects reports, comments and send feedback to all logistics managers before consolidation of the monthly mission report.
• Provides, on weekly or monthly bases, reporting on activities from projects/mission evolution on the technical/logistics perspective and propose corrections if needed. Consult the logistics referent in case of amendment.
• Improves contents of report, monitor closely results of procurement follow up, stocks management and value, fuel consumptions and action points.
• Role and responsibility to ensure quality of reporting, exchanges and sharing of reliable information and data.

REPRESENTATION

• She represents ALIMA in meetings with Authorities and other NGOs for technical/logistics or security related issues.
• Acting HoM for all issues when he is assigned as his representative in his absence

IMPLEMENTATION OF PREVENTION MEASURES AGAINST ABUSE OF POWER, GENDER-BASED AND SEXUAL VIOLENCE :

• Participates in training and awareness sessions
• Implements abuse prevention standards
• Ensures that team members complete training and awareness sessions and follow abuse prevention rules
• Helps create and maintain a nurturing and protective environment

Expériences / Formation

• Record of working on high volume of supply chain is essential
• Record of working in volatile security context
• Record of management of safety and security is mandatory (analysis/context strategy + Staff management)
• Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics
• Medical logistics knowledge (biomed equipment, wash, etc..) is an asset
• Minimum of 2 years of demonstrable relevant logistics experience.
• Working experience at management positions is essential.
• Working experience with International medical NGO, an asset.
• Fluency in English. Speaking Russian or Ukrainian is an asset
• Essential computer literacy (word, excel, internet).
• Strong interpersonal skills, teamwork.
• Strong communication skills
• Negotiation skills.

Salaire

Duration and type of contract: French contract: 6 weeks

Starting position: Asap

Salary: according to ALIMA scale + experience + per diem

ALIMA supports:

• travel expenses between the expatriate’s home country and the place of assignment
• accommodation costs
• 08 days off per month
• daily per diem
• medical coverage from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependents
• the break policy every 3 months (for 6 months of the mission)
• evacuation for the employee.

ALIMA, the international medical NGO with a human face, which places the co-construction of projects and career paths at the heart of its model

THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Improving the quality of our Actions
5. Placing Trust
6. Collective Intelligence
7. Environmental Responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to those guilty of acts of gender-based and sexual violence as well as to inaction in the face of alleged or proven acts of violence. Protecting the people who benefit and are impacted by our intervention is our top priority in everything we do. Anyone working with ALIMA is committed to :

• Respect the charter, the code of conduct, institutional policies including the policy of protection against abuses of power and gender-based and sexual violence, the policy of preventing corruption and fraud ;
• Report any violations to policies, framework documents and proceedings to a superior, referral

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 6 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and hemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK IN 2020: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania & Senegal.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender-based violence, Covid 19.

GOVERNANCE: ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.

POST LOCATION

Cameroon is facing a complex emergency situation in the North West and the South West Regions of the country. The crisis has led to significant displacement of the population. It is estimated that the majority of the displaced are from the North West region. The affected population have a challenge in accessing humanitarian intervention notably health and nutrition amongst other needs.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.

CONTEXT

SECURITY & HUMANITARIAN CONTEXT

Four years after the unilateral declaration of independence pronounced by Cameroonian separatists, the anglophone crisis in Cameroon’s Northwest and Southwest regions (NWSW) is experiencing volatile and unpredictable dynamics.

Since the outbreak of the conflict in October 2017, the attacks against the governmental forces have multiplied and have become also more and more complex. This has been highlighted by the strategies and means used by the belligerents (more elaborated IED, RPG, among others). Furthermore, there has been a gradual fragmentation of the security landscape, leading to more and more clashes between the different factions of the separatist groups.

As for the Lebialem Division, which is located in the Southwest region, it is controlled by a single group, the Red Dragons of Lebialem. If we look at the security incidents reported by INSO from January 14 to March 24, 2022, out of 275 incidents reported in the two English-speaking regions, there were 78 reported in the Southwest (28.4%), of which only one was in the Lebialem Division (0.4%). ALIMA and DEMTOU Humanitaire believe that the NSAG’s control of the area, which led to the exodus of a large number of State representatives, could justify this relatively low number of security incidents.

Since 2017, the crisis affecting the NWSW regions of Cameroon has significantly disrupted the health system in these regions. The crisis has impacted basic social services including health and education

Overall, access to beneficiaries remains very limited in the Southwest region, and in the Lebialem Division more particularly, due to high insecurity, recurrent lockdowns, ghost towns and to the closure of certain roads for both short and long periods of time. Besides, humanitarian workers and humanitarian activities as well as basic infrastructure (such as schools and health centers) have become targets for the NSAG’s attacks. Nonetheless, given the fact that the Lebialem Division is currently under the control of only the Red Dragons of Lebialem, negotiations for humanitarian access might be easier to maintain than in other divisions of the SW, where several armed groups are operating.

In the North West (NW), ALIMA intends to implement a project with two interventions:

• a short-term emergency intervention and a COVID 19 response and mitigation. Whereas the exploratory mission will help the organization understand the exact medical needs of the population on the ground,
• the second one will aim at strengthening strategies in addressing the COVID-19 pandemic. The activities in the NW shall include training of health care workers as well as mitigating the affected population’s access to primary health care, obstetric & gynaecological, paediatrics and nutritional interventions. The project targets Internally Displaced Persons, the host community and other population at risk.

POST TYPOLOGY

Mission Location:

• Project Administrator – Mission Location: Cameroon, South West
• Project: South West

Management lines:

• Line Manager:
  • • Project Coordinator
• Line Management
  • • Finance and HR Coordinator

MISSION AND MAIN ACTIVITIES

The main function of the Project Administrator is to put in place the component parts of the resource management system.

He/she is responsible for managing the staff administration (contracts, employees’ files, work attendance, payroll), controlling spending commitments against the procedures of the association, monitoring the financial means raised for the project (expenditure monitoring, accounting, budget monitoring and review, follow-up of tables of allocations per donor), as well as implementing financial and HR management tools.

The project Administrator reports directly to the Project Coordinator, and to the administrative team in the Coordination (technical referents: HRCO and FINCO).

He/She supervises an administrative assistant.

Under his/her various areas of responsibility, the Project Administrator will be in charge of ensuring:

• Compliance with the ALIMA rules and procedures applicable to the country,
• Smooth functional organization of the project resources,
• Monitoring of the use of the resources (expenditure and spending commitments),
• Adequacy in terms of number, skills and allocation of human and administrative resources.

Major Responsibilities:

• Advise the Project Coordinator on set up (org chart) and together with the HRCO, update the project’s organizational chart and job descriptions
• In close coordination with the Project Coordinator, the HRCO and the FINCO, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
• Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance;
• Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities;
• Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments;
• Under supervision of the HRCO, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites;
• Support, in close coordination with the HRCO an PC, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals;
• Plan and supervise, in close coordination with the HRCO, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required;
• Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and ALIMA commitment;
• In close collaboration with the Project Coordinator and the HRCO, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and ALIMA;
• In close collaboration with the Project Coordinator and HRCO, looks for the best options to avoid and/or solve possible labor conflicts in the project;
• Follow up all movements and/or accommodation of staff in the Project;
• Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at project level and to optimize cash needs and its security;
• Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules, and using the respective software in place;
• Ensure that monthly accountancy closure is taking place and controlled, with due quality and on due time;
• In close collaboration with the Project Coordinator and the FINCO, analyze and follow up the project budget, in order to ensure that funds are used according to funding contracts and to proposing corrective action;
• Ensure all HR, Administrative and Financial reporting of the Project (Homère and SAGA monthly closure, sitreps, etc.
• Implementation of preventive measures against abuse of power, gender-based and sexual violence:
• Participate in training and awareness sessions
• Apply standards relating to the prevention of abuse
• Ensure that his team members follow training and awareness sessions and apply standards relating to the prevention of abuse
• Contribute to create and maintain a fulfilling and protective environment.

EXPERIENCE AND SKILLS

Experience

• University degree in finance, administration, and human resources
• Minimum 2-year experience in Finance & HR management (project with about 250 staff)
• Experience with medical international NGO, an asset
• Perfect knowledge of MS Office package, especially Excel & Word
• Knowledge of Saga (Finance software) & Homère (HR software) is an asset

Behavioral Skills

• Strong interpersonal skills, team work.
• Strong communication skills
• Ability to work on own initiative and adaptable to changing needs and situations
• Flexible, patient and adaptable to a changing environment.
• Ability to work under pressure with numerous deadlines, etc.

Language Skills

• Fluency in English. Speaking French is an asset.

TERMS

• Duration and type of contract: Short term contract, 6 month

• Starting position: ASAP

• Salary: According to ALIMA salary grid + valuation of experience + Per diem

ALIMA supports:

• Travel costs between the country of origin of the expatriate and the place of mission

• Accommodation costs

• Medical coverage from the first day of contract to one month after the date of departure from the country of Mission for the employee and their dependents

• Evacuation for the employee and their dependents

Position title : Programme Support Trainee

Supervised by : Programme Manager

Reporting to : Programme Manager

Duty station : Meiganga

Area of Operation : Cameroon

Employment Period : 12 months

Type of contract (Expat/National/Trainee) : Trainee

Salary & Benefits : 10,000 DKK

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profitmaking, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

1. Background

DRC has been operating in Cameroon since 2018. DRC in Cameroon is providing response for protection, food security and economic recovery and shelter/NFIs needs of displaced populations and host communities in the South West and East/Adamawa regions.

2. Purpose

Based in Meiganga, Programme Support Trainee will support all projects implemented by DRC in the East and Adamawa regions of Cameroon. Under the supervision of the Programme Manager, s/he will work on project development and implementation and support the programme and MEAL teams with monitoring, evaluation and reporting (Programme Management Tool review, donor reporting). S/he will provide proofreading support for reports written in the field, play the role of communication focal point between the field-based teams and the coordination in Yaoundé and assist the field teams in producing accurate and analytical documents, in accordance with donor guidelines (interim and final reports, project proposals, etc.). S/he will also support the Programme Manager with the planning of project activities and coordination of field teams. S/he will be responsible for any other task as delegated by the Programme Manager. The Programme Support Trainee will dedicate a substantial amount of his/her time to supporting the implementation and monitoring of protection activities.

The Programme Support Trainee will work extensively with the programme department in the East/Adamawa regions and in the coordination in Yaoundé and interact with support departments.

3. Duties and Responsibilities

Under the direction of the Programme Manager, the Programme Support Officer will have the following responsibilities:

• Lead the review of donor or activity reports (compile and proofread inputs from the field based team, coordinate with field teams to address comments made by the coordination team in Yaoundé on reports, ensure respect of deadlines).
• Support the Programme Manager in implementing and monitoring projects:
  • Development of activity ToR when relevant
  • Update project related workplans on a regular basis
  • Provide support to programme team for activity implementation
  • Support on analyzing and managing protection data in coordination with MEAL/PIM team
  • Coordinate with the MEAL team to ensure completion of the PMT (Project Monitoring Tool)
• Coordinate with the Yaoundé-based programme team for the development of project proposals and cost-extensions
• Support the MEAL team responsible for all capitalization responsibilities
• Support capacity building of the field teams (activity reports, donor reports…)
• Support the Program Manager in building the MEAL and assessment capacity of his/her teams (Team Leader, Officer, Assistant and Coach)
• Represent DRC in various meetings and fora when requested by the Programme Manager
• Active participation in all project review meetings.
• Manage archives of reports through the internal DRC system sharepoint.in collaboration with the Grants Trainee in Yaoundé

4. Required Qualifications

• Post-graduate degree/ University Degree (Bachelor or Master) in International Development/ Development Studies, International Relations, Economics, Political Science/ Public Affairs, Business Administration or Management, agriculture, or another relevant field is required;
• Programme management experience is an asset;
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels;
• Full professional fluency in French language
• Proficiency in written and spoken English;
• Understanding of the different contexts of the West and Central Africa Region;
• Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in Excel are required.
• High organizational capacities

5. Required Skills & Qualities

• Core Competencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills are necessary
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

6. General Regulations

• The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request