The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

role PURPOSE

The latest Country Strategy (CS) for Cameroon has been approved for the period 2022– 2024 with an estimated budget of 48,7 million Euros. In order to realize it Ambition “to make an impact on the lives of two million girls over the five years of the country strategy”, Plan International Cameroon has since adopted a programmatic and operational approach which consists in setting objectives for a given period, mobilizing the resources, partnering, and implementing activities to reach the objectives P4G project will address the barriers to girls’ participation in the governance process, including the sensitivity of the government representatives to accept girls’ participation as well as addressing the gaps in availability of sex, age disaggregated data, and evidence backed arguments for girl-led, planning and monitoring.

The Operations Manager of P4G Project is responsible for leading, managing and developing finance and administration team to support the delivery of quality and integrated programming in line with the organizational standards, frameworks, procedures and donors’ requirements.

The Operations Manager is managed directly by the Head of Operations & PIIAM with operational supervision of the Project Manager.

Dimensions of the Role

• The Operations Manager of P4G project is playing an important role in the management of the project and is expected to understand the project guidelines and share with both internal and external stakeholders in the absence of the Project Manager.
• The Operations Manager supervises the functional areas of finance and administration & Logistic of the PIIA particularly the P4G project. He/she supports all the team above with particular attention to project team to deliver quality and timely output based on Plan and donor requirements.

• The Operations Manager engages on a regular basis with the Project Manager on the management of all risks associated with project delivery including budget, logistics & procurement in the Project P4G
• The Operations Manager provides technical oversight and support all the project team in managing risks and remaining compliant in the delivery of cost-effective of project outputs.
• The Operations Manager oversees the preparation and analysis of the Project budget/ amendment for submission to the Country office before sending to the donor.

Accountabilities

Team development and people management

• Staffing: Participate in the hiring, development of all operations positions (Admin & Finance) of P4G project to support the delivery of effective, efficient and high quality and timely outputs in line with donor requirements.
• Support organizational values among all staff under her/his supervision.

• Team building and maintenance: establish, agree, communicate and monitor standard of performance, and behaviours for the operations support staff in the P4G project. Team TOR, objectives, and key performance indicators (KPI’s) are agreed annually, and monitored and updated quarterly
• Individual development and performance management: manage and develop the performance of the operations support Project team to ensure delivery of quality support and services. Also, train other project staff in Operations Manual (OM) to acquire basic knowledge in procurement and financial procedures

Budgeting, reporting and support to project delivery

• Administration & procurement: Oversee the planning and delivery of all general services and logistical requirements of P4G project in line with established procedures and donor requirements e.g. procurements, storage, transportation and distribution.
• Budgeting: oversees the coordination of the preparation, consolidation, analysis, amendment and submission of the Project budget as per donor requirements.
• Reporting: coordinate the reporting process to the donor including timely submission of all required financial reports and implementation of follow-up actions and recommendations.

Compliance and management of risks

• Policies and procedures: coordinates with the Project Manager, the M & E Learning Specialist and the Technical Advisors so that systems and processes are in place to comply with Plan global policies, standards and procedures and legal requirements in the areas of finance, administration and logistics.
• Audit and investigation: oversees the facilitation of internal and external audit missions and ensure audit follow up and action lists are addressed in a timely manner for the Project;
• Risk Management: Contributes to identify, mitigate and manage risks linked to the project in collaboration with the Operations Manager of the Grand North.
• Loss and Incident reporting: report timely and consistently all losses and incidents, including updates, to the Project Manager for all incident occurred in the implementation of the project.
• Legal and regulatory: oversees the review of agreements and contracts and ensure compliance with the country laws and regulation.

Procedures, process and applications support

• Applications and systems support: oversees the use by all Project staff of corporate systems and applications including finance systems: SAP and HRIS
• In-country policies and procedures: oversees the development and implementation of up-to-date financial and administrative systems, policies, procedures and guidelines to support Project operations and ensure compliance of Plan’s global standards and donor requirements
• Cash Management: ensure that the bank account opened for the project is managed in accordance with Plan policy and requirements.
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal

• Deputy Country Director -Operations
• Project Manager ( P4G)
• Operations Manager of the Grand North
• Country Management Team members
• Other non CMT Functional Heads in the Country
• Internal Control Team

External

• Implementing partners of the project
•  Bank Account Manager 
• Local administrative authorities

Technical expertise, skills and knowledge

Essential

• Strong knowledge of financial management with administrative, Audit and business management matters;
• Strong capacity in the supply chain management, particularly Procurement & logistic skills.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), e-mail and the internet;
• Strong knowledge of the requirements of donors’ compliance and grants management;
• Fluency in French and strong working knowledge of English, spoken and written;
• Holder of at least University degree in Accounting/Finance/Management
• At least 5 years’ experience in a similar role.
• Fair knowledge of project management
• Good experience and knowledge on internal financial controls and
• Demonstrable knowledge as a result of education, training or practical experience on the key debates in development, particularly around gender and child safeguarding;

Desirable

1. Striving for high performance:
   • Organizes work clearly and effectively within Finance/Admin team;
   • Deals with poor performers by either improving their contribution or managing their exit, if appropriate.
   • .
2. Decision making and risk management:
   • Can address complex problems in a balanced way;
   • Good judgment in decision-making, making best use of available information;
   • Willing to make difficult or unpopular decisions and stand by them.
3. Influence and communication:
   • Uses the potential of varied cultures to reach solutions;
   • Excellent listener who understands and shows sensitivity to the views of others;
   • Forms good relationships quickly with the project team
   • Communicates with clarity and passion both 1-1 and with large groups;
   • Effective negotiator in complex situations;
   • Assertive without being aggressive.
4. Building effective teams and partnerships:
   • Creates a highly motivated team with a unified purpose;
   • Modifies own view to get best outcome for organization/Project;
   • Contributes effectively to work of other functions/ units and to management team as a whole
   • Able to build partnerships and improve relationships;
   • Resolves conflict effectively in own team or across boundaries.
5. Developing people:
   • Continuously uses both 1-1 and team situations to develop others;
   • Organizes work to give others development opportunities;
   • Adapts style to suit the needs of a wide variety of people;
   • Deals effectively with mistakes and re-motivates those involved.
6. Self-awareness and resilience:
   • Aware of own strengths, weaknesses and pro-active in using feedback and self-development
   • Aware of impact on others and uses impact to create positive climate at work
   • Aware of own emotional reactions and able to manage them
   • Manages own workload effectively and manages stress without harm to self or others
   • Positive about change and able to cope well with ambiguity and support others in doing so

Physical Environment

• Based in Garoua Program Unit located in the North with field visit in the project sites
• Ability to travel to remote areas,
• Follow the security rules in the area

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Location:  Garoua

Closing Date: 22nd July 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PROFILE

Title    Supply Chain Manager (Local position)
One Year Contract – 4 months probation period
Functional Area    Operations
Reports to    Head of Operations
Location    Country Office    Travel required    15-25%
Effective Date        Grade    E

DIMENSIONS OF THE ROLE

•    The Supply Chain Manager (SCM) is a member of the Extended Country Management Team (ECMT) and is expected to contribute to Plan’s understanding and strategic direction in the country;
•    The Supply Chain Manager line supervises the Procurement Coordinator, Logistic Coordinator, Administrative Coordinator, and Security Officer,
•    The Supply Chain Manager reports regularly to the Head of Operations (HoO) on the management of all legal risks associated with program delivery, including budget, people management, legal compliance and security. In the absence of HoO, the SCM reports to the CD.
•    The Supply Chain Manager provides support services to Program implementation and influencing Areas (PIIA) in managing risks and remaining compliant in the delivery of cost-effective
•    The SCM oversees the contract management includes relationship management and invoices reviews (for suppliers such as MTN or critical suppliers)

Summary of responsibilities:
The Supply Chain Manager is an integral part of the Extended Country Management Team and works under the supervision of the Head of Operations. This position is responsible for the effective management and support of the Administration and supply chain throughout the programs implemented in the country, in accordance with regulations imposed by PLAN INTERNATIONAL CAMEROON and donors. Core responsibilities include procurement, transportation, inventory, and asset management, legal risks associated
with program delivery, including budget, people management, legal compliance and security.
The Supply Chain Manager provides technical oversight and support to Program implementation
and Influencing Areas (PIIA) in managing risks and remaining compliant in the delivery of cost-effective programming.

The Supply Chain Manager:
•    Collaborates and consults with the Programs and the finance departments to ensure integrated and harmonized operational systems.
•    Works with the Country Financial Controller to ensure that internal control mechanisms operate with a minimum of bureaucracy.
•    Works with supply chain staff in field offices and with PIIAMs to ensure the efficiency and consistency of the supply chain structure across the country, as well as the implementation of PLAN INTERNATIONAL CAMEROON policies and standard operating procedures.
•    Implement job and site-specific training to ensure supply chain staff have the knowledge and skills commensurate with their responsibilities.
Key Responsibilities
Among the specific responsibilities:
Compliance: Ensuring that supply chain policies and procedures comply with policies, procedures and requirements of PLAN INTERNATIONAL CAMEROON and applicable funding sources. All Program Areas  and staff act in accordance with the policies and SOPs.
•    Maintain and update donor guidelines related the supply chain (procurement, assets, etc.).
•    Update, as needed, PLAN INTERNATIONAL CAMEROON standards for assets / equipment to be purchased.
•    Finalize procurement plans for all grants.
•    Ensure that all donor reports on assets are completed and submitted on time to the Grants Department.
•    Ensure that the asset registry is reviewed annually and that donor requirements are followed as needed.
•    Familiar with the various regulations imposed by donors.
•    Ensure efficient contract management includes relationship management and invoices reviews (for suppliers such as MTN or critical suppliers)
Training and Awareness:
•    Proactively develop the capacity of PLAN INTERNATIONAL CAMEROON staff to understand and use supply chain tools and services for the design and implementation of quality programs.
• Work collaboratively with field staff to identify supply chain needs and ensure that issues are addressed during the development of the new budget.
•    Ensure that all personnel in the supply chain area are aware of and in compliance with PLAN INTERNATIONAL CAMEROON standards in procurement, asset and inventory management, transportation, communication, etc., in order to be able to share this information clearly and promptly.
•    Assist supply chain staff in working with program staff to develop procurement plans prior to the start of each grant, ensuring they are aligned with budget activities, in accordance with regulations imposed by donors, and realistic in terms of timing.
•    Ensure that monthly supply chain reports are submitted by each sector. Ensure their analysis and follow-up as needed.
Personnel management:
•    Practice excellent human resources management, supporting the development, promotion and retention of a motivated team, made up of qualified and experienced personnel.
•    Team building and maintenance: establish, agree, communicate and monitor standards of performance and behaviors for the operations support unit. Team’s JDs, objectives, and key performance indicators (KPI’s) are agreed annually, and monitored and updated quarterly
•    Identify gaps in staff and / or skills and ensure that these gaps / needs are met, support the recruitment of all staff in the supply chain area and oversee the department on a day-to-day basis.
•    Provide feedback through regular performance reviews.
•    Ensure that the disciplinary rules imposed on staff follow a progressive methodology that allows for clear and structured improvement.
•    Develop a long-term, sustainable quality leadership plan, by implementing staff development plans and succession plans.
Compliance and management of country operation related policies:
•    Policies and procedures: coordinates with relevant heads of Department/Section so that systems and processes are in place to comply with Plan global policies, standards and procedures and legal requirements in the areas of finance, administration & logistics, ICT and security.
•    Security: oversee security planning and management in the country and ensure that all Plan offices (CO and PIIAs) have developed standard operating procedures (SOPs) and contingency plans consistent with global security policy and procedures.
•    Health and Safety: oversees the development and implementation of health and safety standards in compliance with the host country laws and Plan’s global health and safety policy;
•    Loss and Incident reporting: report timely and consistently all losses and incidents, including updates, to the International Headquarters
Strategic planning, reporting and support to programs delivery
•    Strategic planning: contribute to the strategic development and management of the country Support to programs: Oversee the planning and delivery of all general services and logistical requirements of program work in line with established procedures e.g.: procurements, storage, transportation and distribution;
•    Ensures there is an effective procurement plan designed and implemented for each project, from planning stage, to procurement and distribution to final beneficiaries.
•    Budgeting: Participate in the coordination of the preparation, consolidation, analysis and submission of country and PIIAs budgets.
•    Reporting: coordinate the reporting process, in particular quarterly and annual reports, including timely submission of all required reports and implementation of follow-up actions and recommendations.
•    Dealing with Problems/Problem solving : Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
•    Ability to quickly understand and assimilate the complexity of Plan’s business model, systems and procedures, organizational structures and decision-making processes;
•    Legal and regulatory: oversees the review of agreements and contracts and ensure compliance with the host country laws and regulation, ensure the interface with the legal advisors, timely report all potential legal cases to legal advisors as relevant;

Systems:
•    Ensure that procurement takes place according to regulations imposed by PLAN INTERNATIONAL CAMEROON and / or donors.
•    Ensure that staff members participating in the Canvass Committee are trained and understand their role.
•    Ensure that roles within the supply chain are clearly delineated and with clear segregation of duties to prevent fraud and collusion.
•    Ensure the updating of the list of pre-selected suppliers on a regular basis.
•    Ensure that transport services are cost-effective and reliable.
•    Guarantee the security of the warehouse and stocks, their good management and the recording of the necessary information.
•    Ensure the proper management of property assets and materials, the regular updating of the list of assets and the disposal of assets according to PLAN INTERNATIONAL CAMEROON and / or donor regulations.
•    Ensure that IT systems are reliable and provide the required levels of connectivity, and ensure the proper functioning of all IT networks.
•    Supervise in collaboration with the ICT Manager the good working order of the communication systems used by the PLAN INTERNATIONAL CAMEROON.
•    Ensure that the supply chain Department is constantly working in collaboration with the Security Officers to maintain the required levels of security, vigilance and responsiveness.
Ensures the preparation and constant updating of Business Continuity Plans and participates in the elaboration of the Country Office Contingency and Response
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
•   University degree in supply chain management, logistics or business management or a  
      related     
      discipline.
•    At least 5 years of progressive management and leadership experience.
•    Prior experience working with donors such as UN Agencies, the European Union, and knowledge of specific guidelines imposed by donors.
•    Field experience managing the operations of a large multi-site supply chain.
•    Thorough knowledge and understanding of practical supply chain procedures and maintenance of supply channels in areas with weak infrastructure.
•    Excellent organizational, interpersonal and communication skills.
•    Excellent computer skills, including word processing and with spreadsheets and databases.
•    Leadership qualities and willingness to show initiative.
•    Willingness to participate and contribute as a member of a team.

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
•    Promotes a culture of openness and transparency, including with sponsors and donors.
•    Holds self and others accountable to achieve the highest standards of integrity.
•    Consistent and fair in the treatment of people.
•    Open about mistakes and keen to learn from them.
•    Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
•    Articulates a clear purpose for staff and sets high expectations.
•    Creates a climate of continuous improvement, open to challenge and new ideas.
•    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
•    Evidence-based and evaluates effectiveness.
We work well together
•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
•    Builds constructive relationships across Plan International to support our shared goals.
•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
•    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
•    Builds constructive relationships across Plan International to support our shared goals.
•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
•    Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT
The position holder will work in a typical office environment with some of his/her colleagues in the same office environment and others in the field.
LEVEL OF CONTACT WITH CHILDREN

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis.
We strongly encourage female applicants.

Location: Yaounde

Closing Date: 26-07-22

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Job Description                                

                            
Position    Business Development Specialist    Grade    D
Department & Location    Business Development Unit    Date    01/07/2022
Reports to (position):    Business Development Manager
Purpose:      Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

The Business Development Specialist is part of the Business Development Unit and has the role of coordinating the Grants acquisition and expending the funding portfolio from various sources to support Plan International program in Cameroon

The function exists to supports Plan’s strategy and mission to grow strategically with qualitative programs and to become an organization of choice of donors and other partners.  
 
Further the role of BD specialist is particularly a fundraising focused role rather than compliance, looking to enhance Plans organization to be fit for purpose for the growth target we have.

Dimensions of Role: See Section 7a

    To acts as a resource to support the business development at Plan International Cameroon and support the realization of Plan Cameroon’s CS objectives.
    Lead the development of CN and proposals and the acquisition of Grants
    To ensure the development of the CMR Grants portfolio.
    The holder of this position will be actively seeking and maximizing opportunities for additional funding from a variety of sources.
    Report to the Business Development Manager
    Works closely with Grants team, Program Lead, Program Specialists, projects officers, Program Influencing Area Managers and other focal points
    Ensure good partnership with Nos and Donor is developed and maintained
    Ensure good partnership with local donor missions including bilateral and multilateral is developed and maintained.

Key End Results and typical Responsibilities: See Section 7b
“What” is done and “why”, but not “actions” or “how”; include indicators for success

•    Provide Specialist support in Resource mobilisation

    Support the RM strategy development as well as its implementation
o    Lead on the development of a resource’s mobilisation plan including donor engagement plan to support the CMR’s CS objectives
o    Lead the development of concept notes and proposals and actively identify grants opportunities in line with agreed organizational procedures and in close coordination with technical Specialists, Program/Project Officers, Program Influencing & Impact Area Managers, finance, logistics and other stockholders from relevant departments and units within Plan International Cameroon and National offices.
    Act as point person for the development of CN and proposal in the unit
    Ensure high quality funding submissions are prepared in line with program priorities
    Support the GO/ No Go decision making regarding funding opportunities and to coordinate the development and acquisition of new funding
    Coordinate the accurate and timely submission of grant proposals to donors and National Offices.
    Ensures the portfolio is increased
o    Lead on researching where potential opportunities for grants funding can be found;
o    Ensure to reach the local target funding raising of 100,000 Euro for FY23.
o    Developing and maintaining the pipeline of new projects and turn them into increased portfolio
o    Coordinate the acquisition of grants together with the Business development team and Program team
    Create a system to ensure regular dialog with NO’s on CMR priorities, experience, pipeline, challenges and successes as well as providing CMR with NO intelligence and coordination
    Ensure all concept notes and/or proposals meet donor requirements and funding priorities.
    Review Donor agreements and facilitate submission and approval of the proposal as required.
    Ensure all funding submissions have a strong gender focus, and that all submissions are graded either 2a or 2b against the IASC gender marker. Where possible opportunities should be taken to design gender transformative funding submissions.
    Update the funding tracker ensuring current and potential funding are clearly shown.
    Develop a resource mobilisation plan in support of the Emergency Response strategy.
    Ensure that all categories of program costs are considered at the conceptualization and submission stage of grant preparation.
    Coordinates external inputs into the development of grants
    Develop and conduct capacity building of Grants related and resource mobilisation issues at country Office and Prog Implementing Area level
    Assure that exact templates, formats are used for the proposal development and that experts/specialists are well aware of requirement before proposals are drafted,
    Contribute to the documentation of all grant funded programs and projects including documents archiving
    Assist to the grant monthly meetings

    Local Donor engagement & Partnership

    Ensure, that strategic partnerships with local donor missions, including bilateral and multilaterals are developed, managed and maintained.
    Make sure a strong and professional image of Plan International Cameroon among relevant donors.
    Building successful, proactive relationships which align donors priorities with program needs;
    Produce and regularly update a comprehensive mapping of all donor opportunities (by sector and geography) in Cameroon.
    Support the Business Development manager to introduce a comprehensive tracking and reporting tool for grants and local funding.
    Ensuring successful on-going donor relationship management and ‘ownership’ of relations with donor representatives locally for possible grant funding
    Ensure that all categories of requirements of the local donors, Plan and local authorities are taken into account at the conceptualization and submission stage of grant preparation.
    Assist together with program specialists and the Business Development Manager in the preparation of CN, grant proposal including formatting of text, preparation of budget and required supporting documents.
    Develop in collaboration with the Business Development Manager the Local Donor mapping (by sector and geography) in Cameroon
    Lead on developing and packaging grant proposals to suit the requirements of different donors, including working with the programme communications team to develop separate marketing collateral aimed at different audiences (NOs, Institutional donors, Corporates etc.).
    Organize the startup workshops of acquired grants in collaboration with the Business Development Specialist, the compliance Officer, the program team, the finance team
    Grants monitoring
    Correspond with National Offices and local donors on grant programs and project
    Work with the Finance and Head of Program Operation to ensure the effective utilization of grants monitoring systems in terms of projections and forecasting, the monitoring of expenditure, negotiations with grantors for budget modifications and completion of project reports.  
    Consolidate relevant grant information and disseminate it where relevant within Plan Cameroon.
    Ensure data integrity and consistency of grants in SAP.
    Implement decision in extension, corrections, amendments of grants contracts in the system SAP
    Conduct Project /field visits
    Help in generating report in SAP
    Help in generation of grants update
    Help in the generation and update of grants reporting monitoring tool

Carry out any other activity related to the sphere of work and in the interest of the organization when needed.

Dealing with Problems: See Section 7c
Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.

    Key challenges include dealing with different/conflicting demands from a variety of clients and responding to tight deadlines
    Engaging with donors and representing the organization in a professional manner which reflects positively on Plan as an organization;
    How to match donor opportunities with the Resource Mobilization Strategy.
    Ability to understand and assimilate the complexity of Plan’s grants business development and systems and procedures and  organisational structures decision-making processes;
    Capable of building constructive working relationships with other units
    Managing external relations in dynamic and sometimes unpredictable operating environment
    Adherence to policies and procedures, and promoting a culture for delivery of results, both short and long term.
    The post holder will demonstrate the ability to solve the challenges through innovative and strategic thinking. He should be able to demonstrate high degree of prioritization
    
Communications and Working Relationships: See Section 7d
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
    Lead the development and maintenance of partnership with local actors, including bilateral, multilaterals, corporate donors and external networks. Coordinate the link between Program Influencing Areas (PIAs) and corporate donors / external networks.
    Works closely with the Business Development Manager, the Grants Compliance Officer, the Grants Coordinator, the Program technical Specialists, the Grants Accountants, Project managers, PIAMS, Head of Programs, PIM
    Lead exchanges with NO partners during concept notes and proposal writing period
    Excellent working relationships
    Regularly inform the Business Development Manager of strategic funding information and trends to ensure Plan has necessary information to secure funding.
    Networking with peer INGOs, Corporate sector, UN Agencies and Other donors,.

Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives: See Section 7e

Knowledge

    Bachelor’s Degree in sociology, social sciences, economic or related field.
    Preferably with experience in proposal development, fundraising, alliances and partnerships
    Familiarity with financial and administrative requirements of a variety of large grant donors
    Excellent level of English and French, both oral and written
    Public relations and representation skills at an advanced level.
    High Proficiency in computer software particularly Microsoft Outlook, Excel, Access, Word and accounting software packages.
    Professional experience spent in a resource mobilization in the development and humanitarian sector.
    Demonstrated track record of writing project proposals and obtaining grant funding for development projects from institutional donors.
    Experience in identifying and developing fund raising opportunities
    Knowledge of donors such as EU, UN Agencies (UNHCR, UNICEF, PNUD, WFP), USAID, SIDA (Sweden), World bank, ECHO, BMZ, Irish Aid, GFFO (German Federal Fund), AFD (French Development Agency), bilateral funds from 22 countries, such as: USA, Canada, UK, Belgium, Switzerland, Australia, Ireland, Norway, Finland, Spain, Netherland. corporate, foundations, private national institutions & government of Cameroon.  

Skills

    Negotiation skills at an advanced level.
    Conceptual and analytical skills.
    Coaching, training and facilitation skills.
    Marketing skills.
    Ability to work with minimal supervision
    Excellent interpersonal and communication skills and the ability to maintain effective and satisfactory working relationships with people from diverse cultures across all levels of the organization.
    Capacity to work under pressure, prioritize multiple tasks, and meet inflexible deadlines.
    Proficiency in computer software particularly Microsoft Outlook, Excel, Access, Word and accounting software packages.
    Positive attitude, desire to be a part of a diverse team,
    Knowledge of Project management including planning and scheduling, process design, implementation and monitoring and evaluation
    Well-developed written and oral communication skills. Able to communicate clearly with internal and external stakeholders as a representative of Plan, including proven networking skills.
    Understand how to effectively represent the organization;

Behaviours

    Capacity to work under pressure
    Excellent written and oral communication, representation and influencing skills
    Excellent inter-personal skills and good team player
    Flexible to change
    Communicates constructively and humbly in a way that builds credibility to other Plan offices and Plan’s external stakeholders

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
•    Promotes a culture of openness and transparency, including with sponsors and donors.
•    Holds self and others accountable to achieve the highest standards of integrity.
•    Consistent and fair in the treatment of people.
•    Open about mistakes and keen to learn from them.
•    Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
•    Articulates a clear purpose for staff and sets high expectations.
•    Creates a climate of continuous improvement, open to challenge and new ideas.
•    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
•    Evidence-based and evaluates effectiveness.
We work well together
•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
•    Builds constructive relationships across Plan International to support our shared goals.
•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
•    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
•    Builds constructive relationships across Plan International to support our shared goals.
•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
•    Engages and works well with others outside the organization to build a better world for girls and all children.

LEVEL OF CONTACT WITH CHILDREN
Mid contact:     Occasional interaction with children

Physical Environment and Demands: See Section 7f
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

    The holder of this position will be based in Plan International Cameroon’s Country Office with field visits whenever necessary, extensive visit to donor representatives in the country.

Location: Yaounde

Closing Date: 26-07-22

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.