Finance Officer – Global Fund TB/HIV/RSSH Grant

Working in 52 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

Plan International has been implementing grants from the Global Fund to Fight AIDS, Tuberculosis and Malaria, since Round 4 in various roles of Principal Recipient (PR), Sub- Recipient (SR) and Sub Sub-Recipient (SSR). Covering countries like, Benin, Burkina Faso, Liberia, Cameroun, Guinea, Liberia, Mali, Niger, Senegal, El Salvador, Thailand, Togo and Zimbabwe.

Plan International has been awarded GC7 TB/HIV/RSSH grant from the Global Fund to Fight AIDS, Tuberculosis and Malaria. Plan International Liberia been selected to as PR to implement the grant with multiple partners including MOH as SR/SSR/SP (Service Provider).

This post is needed to ensure quality and compliance with programmatic and financial indicators of Sub Recipients, through on-going support to field work in research, planning, monitoring and evaluation.

ROLE PURPOSE

 Plan International Liberia has been awarded a grant from the Global Fund to Fight AIDS, Tuberculosis and Malaria in Liberia. Plan International has been selected as Principal Recipient to implement the Grant Cycle 7 (GC-7) grants for TB / HIV and Covid 19 Response Mechanism.

To support this grant, Plan International Liberia is seeking a Finance Officer to support financial activities related to a Global Fund grant, with a specific emphasis on overseeing mobile money payments. This position requires a dynamic professional with expertise in financial management, grant compliance, and a thorough understanding of mobile money systems. Your responsibilities will include day-to-day financial operations related to the Global Fund grant, including budgeting, forecasting, and expenditure tracking.

Dimensions of the Role

• Treasury management.
• Accounting and Compliance
• Financial reporting
• Other Business

Accountabilities

1. Treasury management

• Responsible for the day-to-day management and implementation of mobile money payment processes for grant-related transactions.
• Ensure the seamless integration of mobile money platforms with existing financial systems.
• Monitor and analyze mobile money transactions, identifying and addressing discrepancies promptly.
• Effect Mobile Money Payment to Community Health Assistants/Trained Traditional Midwives/ or other participants as required.
• Act as a focal point for addressing queries and troubleshooting issues related to mobile money payments.
• Engage with external partners, mobile money service providers, and relevant stakeholders to foster strong working relationships.
• Represent the finance department in meetings, workshops, and discussions related to mobile money payment systems.

• Pay Petty Cash to staff/vendors based on approved petty cash request.
• Participate in Field payments as the need may be.
• Safeguard and make sure Petty cash fund is kept safe in the petty cash lockbox.
• Prepare petty cash control sheet at the end of every week and ensure it is signed off by the Senior Grant Accountant.
• Ensure that the petty cash fund is maintained at above 50% of allocation and replenished at least once every month.

2. Accounting and other Compliance related issues.

• Actively participate in day-to-day financial operations related to the Global Fund grant, including budgeting, forecasting, and expenditure tracking.
• Collaborate with program team members and implementing partner counterparts to align financial activities with grant objectives.
• Record all HIV/TB grant staff advance liquidation on time before end of the month
• Record all HIV/TB Salary related cost in the WBS once Salaries are paid.
• Record all Bank charges in SAP before the SAP system is close.
• Ensure that the Bank is charging correct bank charges as agreed.

3. Financial Reporting

• Prepare HIV/TB Bank reconciliation by the 3rd of every month.
• Prepare Mobile money reconciliation by the end of the month
• Ensure that HIV/TB Bank documents are well-filled and soft scan copies of approved Bank reconciliation filed.
• Ensure that the HIV/TB vouchers are well filed chronologically.
• Update financial data, including actual expenses and forecast on the detailed implementation plan (DIP).
• Collaborate with internal teams to gather financial data and supporting document for reporting purposes.
• Generate accurate and timely scheduled and ad hoc financial reports for internal review processes.
• Support the regular analyses of budgetary performance, identifying variances and proposing corrective actions.

4. Others:

• Keep the Grant Accountant informed of any initiative or difficulties relating to the job’s responsibilities.
• Any other duties that may be assigned from time to time.

1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Technical expertise, skills and knowledge

Essential

• At least 3 years’ experience in working as an Accountant.
• Good knowledge of local accounting practices, standards, procedures and regulations.
• Ability to remain calm and positive under pressure and in difficult situations
• Ability to negotiate, persuade and influence
• Ability to train and mentor staff, partners and communities
• Ability to study and quickly understand new operating environment and organizational systems
• Strong negotiation, facilitating and influencing skills
• Computer literacy
• Good knowledge of accounting software as well as Excel, Access, Word and PowerPoint.
• Fluency in written and oral English
• Demonstrate ability to give and receive feedback and criticism in a constructive and open way
• A good team member.
• Good listening and good communication
• Troubleshooting and Good ability to plan.

Qualification and Experience

• Minimum 3 years’ relevant experience in a similar position in a comparable organization.
• Good knowledge of Global Fund financial reporting requirements, policies and procedures will an added advantage. 
• Good knowledge of local accounting practices, standards, procedures and regulations

Knowledge:

• Promotes high performance by all staff
• Promotes innovation learning and transparency
• Communicates clearly and effective Develops learning and continuous improvement
• Gains, develops and retains credibility

Skills:

• Good analytical and synthesis skills
• Good interpersonal skills (open minded, diplomatic…)
• Good listener with strong advisory skills
• Excellent writing and speaking skills
• Good communication skills (written and oral)
• Good negotiating skills

Attitudes

• Influencing staff to improve performance
• Promoting high performance
• Open to feedback and willing to try new approaches and processes
• Team spirit.
• Promotes innovation and learning
• Communicates effectively and enthusiastically
• Behaves consistently in their approach to work and decision making
   

Desirable

• First-hand experience and knowledge of working in development sector
• Familiarity with project management and development sector donor requirements
• Knowledge of Liberia legal and regulatory environment
• Understanding of Risk Management concepts
• Facilitation and coaching skills.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location:                Monrovia, Liberia

Department:           Finance Department

Reports to:             Senior Grants Accountant

Closing Date:         12th December 2023

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Global Safeguarding policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

 Please note that Plan International will never send unsolicited emails requesting payment from candidates