Project Management Systems Specialist

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

The Opportunity

As part of the Project and Funds team, the Project Management Systems Specialist key responsibilities are to understand, maintain, advise on and troubleshoot the Salesforce, Vera, project and programme management system and the integration with D365. This role will be pivotal in ensuring utilisation, governance and application aligned to operating standards and procedures. You will work closely with both the IT Project and operational teams who support the project management systems from an IT perspective as well as leading engagement with third-parties working to support the platform. You will act as a systems steward by ensuring project management systems interface effectively with related systems, as well acting as a systems subject matter expert, maintain an in depth knowledge of available and emerging functionality. You will work to increase adoption of the Project Management systems by all offices and stakeholders, and provide continuous training and updates. In addition, you will ensure that contractual obligations are met where reporting is required and provided to vendors. This role will also have an emphasis on determining how to innovate through automation, process improvement and system enhancement whilst focusing on continuous improvement.

The Individual

• You will need to have demonstrable experience of supporting Project Management and/or Salesforce/Force.com systems in a large and matrix organisation.
• Knowledge of Project Management operations, principles, practices and processes will be required.
• Understand and lead discussions on Project Management workflow and lateral processes – where to probe for inefficiencies and clarity
• Strong experience in the use of reporting tools to develop standard and ad-hoc data reports
• You will need to be adaptable and able to prioritise your workload effectively.
• Experience in setting metrics and analytics and the ability to analyse data for operational and strategic decision making.
• Strong analytical skills and robust problem solving skills

Please follow this link for a full role profile – Project Management Systems Specialist_June 2022.docx

Please respond to the requirements of the role in your cover letter.

Only CVs and cover letters in English will be accepted.  

Location: This role will ideally be based in the UK, employed from the Global Hub for Plan International which is based in Woking, Surrey however other locations where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live may be considered. You may be office, home or hybrid based

Type of Role: Permanent or maximum fixed-term contract as per employing office’s standard terms and conditions.

Salary: We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.

As an indication if this role was based in the UK the salary would be circa £45,000

Closing Date: Extended to 31 July 2022

*Applicable locations include: Australia, Bangladesh, Belgium, Benin, Bolivia, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Mozambique, Myanmar, Nepal, Nicaragua, Niger, Nigeria, Norway, Paraguay, Peru, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Spain, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, United Kingdom, United States, Vietnam, Zambia, Zimbabwe

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.