Access Assistant (Local hire)

Responsibilities

Within limits of delegated authority, the Access Assistant is responsible for the following duties:

• Assist the Access manager in collecting, updating, and communicating information regarding the security situation in NW Region.
• Helps to assess the security situation at the Region and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation.
• Communicate information on security issues to the Security manager and provide suggestions.
• Maintain regular contacts with Security Focal Points of IMC.
• May be requested to provide technical assistance at SMT meetings.
• Assist in maintaining the security plan, including updates on security situation in intervention sites.
• Support actions during the implementation of the Security Plan as required.
• Assist with the monitoring of security measures implemented as recommended in the Security Risk Management (SRM) process.
• Help in the preparation and review of IMC Security Plan.
• Assist in reporting security incidents affecting IMC staff, offices, assets, and intervention sites; and assist in preparing security reports such as incidents, weekly reports and other security assessments.
• Provide support in organising and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned staff members. Conduct security briefings as required.

Perform other security related tasks:

• Provide support in conducting security evaluations and provides advice on Residential Security Measures (if required) as well as on latest trends and threats to staff safety and security in operation sites.
• Establish and maintain the warden system and keep update of information related to IMC office, and Guest House.
• Maintain liaison with commercial companies used for IMC security at office and GH to facilitate the effective and efficient use the guard force.

Provide general administrative assistance

• Maintain routine and confidential correspondence files/documents.
• Maintain database on contact details of security authorities.
• Perform other duties as assigned.

Competence

Professionalism: knowledge in the field of security management, ability to make quick decisions in emergencies or when rapid response is required. shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges, remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Work collaboratively with colleagues to achieve organisational goals. Solicits input and genuinely valuing other’s ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organising: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjust priorities as required. Allocates appropriate amount of time and resources for completing word. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

University degree or Diploma in security is required

Work experience

At least two years’ work experience in security, risk or disaster or emergency areas with security responsibilities in public or private service areas military, police, or NGO environment.

Experience in the use of Microsoft applications i.e., Word, Excel Access and PowerPoint are required.

Prior experience with a National or International NGO is desirable.

Experience in the use of radio communication systems is an added advantage

Languages

English and French are IMC working languages. For the position advertised, fluency in English language and understanding of local languages spoken in the area is required.

Other Requirements

Travel to the field to deploy or accompany staff on supervision

This position is subject to local recruitment pursuant

IMC is committed to highest standards, efficiency, competence, and integrity for all its human resources, including respect for internal rules, international human law, and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violation of international human law and humanitarian law.

An impeccable record for integrity and professional ethical standards is essential.

Security

Ensures application and compliance of security protocols and policies.

Ethical Conduct for IMC Staff

International Medical Corps maintains a code of standards of conduct that shall govern the performance of its employees engaged in the award and administration of contracts. No employee, officer or agent shall participate in the selection, award or administration of a contract funded by donor funds if a real or apparent conflict of interest is involved. Such a conflict arises when the employee, officer or agent, any member of his or her immediate family, partner, or an organization that employs or is about to employ any of the parties listed above, has a financial or other interest in the business selected for award. IMC officers, employees, or agents shall not solicit or accept gratuities, favors, or anything else of monetary value from contractors or parties to sub agreements. These standards provide for disciplinary action for violations of these standards by IMC officers, employees or agents.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts

Work with the highest level of integrity. Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code Of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

SAFEGUARDING

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review