Accounting Manager – Nigeria

THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care
2. Revolutionizing humanitarian medicine through research
3. Responsibility and freedom: encourage decision-making by those closest to patients
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 10 million patients and today deploys its operations in 12 African countries. In 2021 we developed 60 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects are carried out in support to national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM:

More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK IN 2022:

Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Senegal & Ukraine.

THE WORK WE DO

covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender-based violence, Covid 19.

GOVERNANCE:

ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender-based and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

– Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and gender and sexual violence, the policy of prevention of corruption and fraud;

– Report any violation of the policies, framework documents and procedures to a superior, a referee.

ALIMA IN NIGERIA

ALIMA has been present in Nigeria since 2016. Its actions are part of a regional response strategy to health and nutrition emergencies, with a focus on pediatric, maternal-infant and epidemic interventions. ALIMA is present in North-East Nigeria in Borno State (MMC and Jere LGAs) and in Yobe State (Bade and Karasuwa LGAs) where it provides outpatient and inpatient healthcare and nutrition services for IDPs and host communities. In North-West Nigeria, ALIMA is in Katsina State (Kaita, Batagarawa and Katsina LGAs) to respond to increased nutritional needs. ALIMA is present in the South-West, in Ondo State (Owo LGA) where teams are treating patients for Lassa fever and conducting research into improved treatment.

POST TYPOLOGY

Mission Location:

• Accounting Manager – Mission Location: Nigeria, FCT, Abuja
• Project: Abuja Coordination

Line Manager:

• Finance Coordinator
• HQ Accounting Manager

Line Management

• Finance Supervisor
• Project Admin Manager and Supervisors

MISSION AND MAIN ACTIVITIES

Objective 1: Responsible for mission monthly accountancy closure

• Disseminating information about the accounting procedures of the mission and ensuring that these procedures are respected
• the comprehensiveness and precision of entries and the correct budgetary charging of expenses
• Ensure mission books are closed on monthly basis towards the end of the month
• Timely forwarding of accounting information to Head of Finance and HQ.
• Ensure that all Cash count & Bank Reconciliations are done at the month end for the mission.
• Supervise and ensure that all accounting documentation is updated on daily basis & reconciles with Bank Books and Cash Books.
• Review the mission monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all finance team in the mission on accountancy.
• Ensure Original documents from the field locations are received at the Coordination on Monthly basis. Review the documents including the coordination ones, feedback is given to field Admins and timely corrections done.
• Ensure all the original documents are properly filed and archived (Electronically and physical)
• Prepare shared costs file with proficient budget allocation and ensure importation is done to SAGA
• Ensure that new contracts are entered in SAGA and parameters are correct and send to all bases
• Request additional information from both bases and Finance officer and Assistant as needed.
• Ensure monthly class 4+ report is prepared & shared with Finance Officer.
• Ensure that all journal entry corrections are done accordingly after the monthly closure
• Responsible for updating Saga with Odoo figures shared by Finance Coordinator on Monthly basis and ensure Saga and Odoo reconciles.
• Contribute to update of any new financial tool when required or asked by Head of Finance.

Objective 2: Contribute to Grant financial management, donors’ compliance & budget analysis

• Responsible for monthly preparation of BFU and Shared Cost then share with Finance Coordinator.
• Receive & incorporating budget forecast in BFU.
• Support budget holders in developing their forecast and monitoring their lines
• Monitor level of over/underspending per budget lines and provide feedback to Finance Coordinator.
• Inform the Finance Coordinator of any information which impact the grant financial status.
• Review donor guidelines and ensure flexibility is respected
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Finance Coordinator.

Objective 3: Payroll Management and Taxes

• Responsible for ensuring all Mission Taxes are prepared and remitted on time to the relevant authorities (WHT, PAYE etc).
• Responsible for ensuring all Mission Pensions and NSITF are prepared and remitted on time for the national staffs.
• Contribute to monthly preparation of national staff payroll
• Generate NSITF, PAYE, Pension & staff salary transfers information from payroll on monthly basis
• Share the final Pension / PAYE information with Finance Coordinator & Base Admins
• In collaboration with Finance Coordinator, provide budget allocation for all national staff on monthly basis to HR.
• Ensure that Expat salary advance are filed & recorded in SAGA. Send the scan copy to Head of Finance.

Internal:

• Directly Reporting to Finance Coordinator.
• Technically Reporting to the HQ Accounting Manager
• Liaise with mission
• Liaise with Coordination log team.
• Liaise with HR Department.

External:

Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs.

REPORTING RESPONSIBILITIES

Monthly Finance reports like closure (input/support to Head of Finance in preparation)

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners and community members are aware of ALIMA’s policy and have access to information (complaint escalation mechanism, focal point…).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

SKILLS AND EXPERIENCE

You meet the following qualifications:

• Education

BSc. Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus

ESSENTIAL

• 3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

CONDITIONS

• Contract term: Contract under French law; contract length: 6 months, renewable.
• Position to be filled: ASAP
• Salary: depending on experience
• ALIMA pays for:
  • Travel costs between the expatriate’s country of origin and the mission location accommodation costs
  • Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee and his/her family
  • Evacuation of the employee