Administrative and logistic assistant

CIFOR-ICRAF is looking for a:

Administrative and logistic assistant

Overview

CIFOR-ICRAF will be implementing the CASEVE-GTI project (Green and Resilient Northern Cameroon – Integrated Landscape Governance) between July 2023 and June 2028. We will use an integrated landscape management approach to solve the triple challenge of (i) supporting a growing population, (ii) preserving biodiversity, and (iii) mitigating and adapting to climate change. The intended impact of this action is a more inclusive territorial governance that promotes conflict prevention. We are therefore looking for an administrative and logistics assistant to conduct all administrative and logistics tasks in support of the CASEVE-GTI project in Garoua.

Summary of responsibilities

General Project Administration:

• Receive and assist visitors to CASEVE-GTI office.
• Schedule appointments and meetings with relevant stakeholders for project staff and partners
• Take notes during admin/staff meetings.
• Prepare correspondences and administrative documents.
• Keep list of CIFOR-ICRAF stakeholders (donors, partners, policy makers) and update regularly
• Draft letters and reports, respond to routine correspondence, file necessary correspondence, reports, project files, etc.
• Ensure proper filing and archiving of project documents.

Provide support in the organization of meetings/workshops/events/ Travels/Visits:

• Visit hotels and restaurants and update list of recommended services.
• Book meeting venue.
• Prepare invitations and follow up of confirmations.
• Prepare participants files.
• Coordinate overall logistics during the meeting.
• Provide support to communication officer in preparing communication material and media relationships.

Office/field supplies and asset management:

• Ensure the procurement and monitor usage of office and field supplies for the CASEVE-GTI project.
• Manage assets of CASEVE-GTI project
• Coordinate and control vehicle movement and fuel consumption record
• Ensure vehicle maintenance.
• Ensure a safe and healthy working environment.

Provide human resources support.

Requirements

• Bachelor in administration and 2 years relevant experience in similar job, preferably in an international organization; or BTS/HND in administration and 5 years relevant experience
• Extensive experience with Microsoft Office package (Word, Excel, Outlook, PowerPoint) – familiarity with graphic design software (Photoshop, CorelDraw, Illustrator, …) will be an asset.
• Proficiency in French with good working knowledge in English.

Personal attributes and competencies:

• Strong organizational skills.
• Ability to multi-task and work in a multi-cultural environment.
• Excellent interpersonal and communications skills.
• Honest and trustworthy, respectful, possess cultural awareness and sensitivity, flexible, demonstrate sound work ethics.
• Having lived or worked in the North region of Cameroon, as well as familiarity with Fulfulde language will be an asset.

Terms and conditions

• This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currencycommensurate with skills and experience.
• The duty station will be in Garoua, North region of Cameroon CIFOR-ICRAF Offices.