Data Collection Assistant (Local Hire)

1. BACKGROUND TO THE ASSIGNMENT:

The Data Entry Clerk will support the MEAL department by entering data into the MEAL templates, spreadsheets, and data base. S/He will be expected to prepare, enter, verify and ensure accuracy of grants related data. The duration of the contract is

2. PURPOSE OF THE ASSIGNMENT:

The data entry clerk will capture the data into relevant databases in a timely and accurate manner. S/He will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.

3. SCOPE OF THE ASSIGNMENT:

International Medical Corps wishes to temporary engage the services of Data Entry Clerks to support the programme implemented in NW region. The Data Clerk under the supervision of the MEAL officer will prepare, compile and enter data, verify and ensure accuracy of data so that it is readily available for reporting and decision-making by managers.

4. DELIVERABLES DESCRIPTION:

• Check source documents for accuracy before entry
• Gathering invoices, statements, reports, personal details, documents and information from employees, and other departments.
• Scanning through information to identify pertinent information.
• Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
• Creating accurate spreadsheets.
• Entering and updating information into relevant databases.
• Ensuring data is backed up.
• Informing relevant parties regarding errors encountered.
• Storing hard copies of data in an organized manner to optimize retrieval.
• Handling additional duties from time to time
• Maintain logbooks or records of activities and tasks conducted
• Respond to requests for information and access relevant files as need be
• Comply with data integrity and security policies
• Any other tasks as assigned by the supervisor

DUE DATE(S)

3–5 business days after the raw data received.

4.1. IMPLEMENTATION OF THE ASSIGNMENT DELIVERABLES

Upload raw data, forms, and all related documents to a USB and handle to IMC MEAL officer in Bamenda

Skills, Qualifications, Experience and Attitude Required

• Diploma or a bachelor’s degree in related fields.
• Previous experience working with a humanitarian organization is highly desirable.
• Understand the basic monitoring and evaluation concepts and the purpose of MEAL.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Proficiency in English and Pidgin.

Behavioral Competencies:

• Significant communication skills.
• Excellent understanding of the local context and the local language.
• Ability to collaborate with the different departments.
• Personal and organizational skills, including time management and the ability to meet deadlines.

Security

Ensures application and compliance of security protocols and policies.

Ethical Conduct for IMC Staff

International Medical Corps maintains a code of standards of conduct that shall govern the performance of its employees engaged in the award and administration of contracts. No employee, officer or agent shall participate in the selection, award or administration of a contract funded by donor funds if a real or apparent conflict of interest is involved. Such a conflict arises when the employee, officer or agent, any member of his or her immediate family, partner, or an organization that employs or is about to employ any of the parties listed above, has a financial or other interest in the business selected for award. IMC officers, employees, or agents shall not solicit or accept gratuities, favors, or anything else of monetary value from contractors or parties to sub agreements. These standards provide for disciplinary action for violations of these standards by IMC officers, employees or agents.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts

Work with the highest level of integrity. Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code Of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

SAFEGUARDING

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review