FINANCE & ADMIN MANAGER

Context:

The Finance and Admin Manager is hired to support the financial operations of Cameroon. He/she will provide leadership in overseeing the financial and contractual aspects of the office. The Finance Manager works closely with the Country Program Manager, program staff, headquarters support team and others to ensure accurate financial and contractual reporting to the management team and Jhpiego partners. He/she will also ensure that financial systems and reports are consistent with standard accounting practices and comply with donor and Jhpiego rules and regulations.

Primary Responsibilities:

• Manage and work collaboratively with Cameroon programs and technical team members, as well as HQ program staff, to ensure smooth and effective planning, budgeting and financial monitoring, operations, resource availability and program management;
• Directly manage and oversee aspects of project financial operations, including budget monitoring, coordination of appropriate logistical support and preparation for key training activities, domestic and international travel, and procurement to ensure successful implementation of project activities;
• Manage all sub-grants, ensuring compliance and reporting by sub-grantees, and building their capacity as needed;
• Provide support to the team in researching and developing new proposals for the NDP;
• Ensure that adequate internal controls, policies, and procedures are in place to ensure compliance with Jhpiego, Johns Hopkins University, and donor (including USAID) requirements;
• Support the development and, if necessary, modifications of project budgets;
• Work collaboratively with other operations support staff and technical staff to prepare and regularly monitor progress of business plan budgets by technical area;
• Advise staff regarding project financial requirements and office operations in accordance with Jhpiego/Johns Hopkins University and donor procedures and policies and best practices;
• Ensure that financial transactions comply with Jhpiego/Johns Hopkins University and other donor policies and procedures;
• Conduct periodic reconciliations of bank accounts in the US and Cameroon to ensure accuracy of transactions;
• Request and ensure availability of funds to implement country activities in a timely manner;
• Verify and process staff advances and follow up on unreconciled balances;
• Prepare monthly budget vs. expenditure via QuickBooks for comparison to financial management reports at staff meetings;
• Review procurement documents to ensure compliance with Jhpiego/Johns Hopkins University and donor policies and procedures;
• Contribute to the preparation of the budget for fiscal years;
• Participate in project start-up and close-out;
• Support program staff in the implementation of work plans to ensure timely execution;
• Participate in audit activities.

Administrative and HR management

• • Plan and organize the administrative work of the Cameroon offices, including operational procedures, and maintain efficient administrative systems; – Ensure that country registration documents are in order and up to date for Cameroon; – Ensure that Jhpiego’ s human resources are in place – in accordance with applicable regulations and the employee handbook – and that staff comply with them. This includes: timekeeping; leave tracking, sick days, absences; staff employment records; hiring/termination processes; salary increases; and other HR related actions; – Coach, support, supervise and manage a team of highly qualified staff and align their efforts with project goals to ensure timely and sustainable results.

Key Skills and Qualifications Required:

• Master’s degree in business administration, public administration, finance, accounting or relevant field;
• Total of more than seven 7 years of experience in the field of finance and administration;
• Demonstrated experience in the administrative and financial management of international programs valued at more than US$5 million per year;
• At least five years of experience in financial analysis, financial reporting, cash flow analysis, budgeting and forecasting, preferably on international health projects;
• At least 5 years of international health work in developing countries and sub-Saharan Africa, with a focus on reproductive, maternal, newborn and child health;
• At least 5 years of senior level work experience with USAID or other donors;
• Demonstrated knowledge of USG cost principles, including regulations, USG and other donor administrative policies and procedures, GAAP accounting rules, and grant contract management;
• Expert knowledge (Director)/skill (Manager) in the use of financial software applications (Quick Books), databases, spreadsheets and/or word processing. Software packages include: Microsoft Outlook, Access, Excel and Word;
• Experience with financial management of subcontracts or subcontract agreements;
• Experience in human resources management and procurement for projects in Cameroon
• Fluency in English;
• Excellent interpersonal, writing and oral presentation skills;
• Proficiency in writing and editing letters, reports and documents;
• Proven ability to establish and maintain interpersonal and professional relationships with donors, host country counterparts and representatives of other key stakeholders such as NGOs, CSOs and the private sector;
• Ability to travel nationally and internationally up to 30% of his/her time.