Grant Management and Multi-Country Operations Trainee

Position Title : Grant Management and Multi-Country Operations Trainee

Supervised by : Regional Programme Manager (RPM)

Reporting to : Regional Programme Manager (RPM)

Duty Station : Dakar

Area of operation : West and North Africa and Latin America Region (at Regional Office)

Employment period : 12 months

Type of contract : Traineeship

Salary & Benefits : 10,000 DKK per month + health insurance

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profitmaking, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

DRC has been providing relief and development services in West Africa since 1998 and in Latin America and the Caribbean since 2011. Using a human rights framework, the DRC West and North Africa and Latin America (hereafter: WANALAC) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Algeria, Burkina Faso, Cameroon, Central African Republic, Colombia, Libya, Mali, Mexico, Niger, Nigeria, Tunisia, Venezuela. Led by the Regional Executive Director, the DRC WANALAC oversees, supports, and provides strategic directions for DRC’s Country Offices within the above-mentioned regions. The WANALAC Regional office also supports multi-country projects and non-operational initiatives, focusing on protection analysis and displacement trends, civil society engagement, as well as advocacy and policy initiatives related to displacement. DRC portfolio in the WANALAC region covers all DRC core sectors (Protection, Economic Recovery, Humanitarian Disarmament and Peacebuilding, Shelter and CCCM) through the entire response framework (Emergency response, Durable Solutions and Root causes).

A department of multi-country grants and operations has been established since February 2021 with multi country and cross border projects and regionally held grants.

Purpose

Based in the DRC WANALAC Regional Office, within the department of multi-country grants and operations, the Grant Management and Multi-Country Operations Trainee will share its workforce between grant management purpose and support to the multi-country operations implemented within the Region. She/he will share the time equally between the two portfolios, though this is an average allocation, meaning that the time dedicated to each portfolio will be flexible and depend on the demands and prioritised files.

Grant Management

The trainee will support the reinforcement of an efficient and timely grant management for the projects being implemented and/ or coordinated by the WANALAC itself. S/He will support the development and quality review of multi-country donor proposals and reports covered by the WANALAC.

Multi-country operations

The Trainee will assist in the monitoring of the multi-country projects implementation. S/He will also contribute to strengthen strategic partnerships, create tailored communication and advocacy products, and assist in the organization of regional internal and external program events.

The Trainee will be part of the Department supervising multi-country grants and operations and will work intensively with the Programme as well as the Support Services (especially its Finance Department).

It is a unique opportunity to join a well-known international organization and benefit from a support adapted to the practical application of academic teaching.

Duties and Responsibilities

Under the management of the Regional Programme Manager, the Grant Management and multi-country operations Trainee will have the following activities and tasks:

Related to the Grant Management portfolio:

• Keep track on and coordinate donor reporting schedule and requirements, as stipulated in the various donor contracts, through the preparation of the Rolling action plan ensuring all relevant staff are aware of their obligations
• Ensure regular updating of DRC’s grants management tool (via DRC Dynamics)
• Contribute to oversee the timely drafting of donor reports with program staff
• Assist in the writing of project proposals
• Assist in the follow-up of contractual and official information and correspondence for the relevant grants
• In coordination with relevant staff, contribute to design, maintain, and inform internal procedures, systems and tools to facilitate DRC compliance with contractual obligations to donors, including regarding communications
• Contribute to collect and centralise information on new funding opportunities, calls for proposals and donor guidelines.

Related to the multi-country operations portfolio:

• Assist in the monitoring, review, and revision of the multi- country projects, including of the project management tools such as the budgets, workplans and project targets
• Assist in the organisation and implementation of project activities held by the Regional Office
• Assist in the review and/or development of multi-country donor, program or partners’ reports, budget and amendments, in coordination with the regional and country teams, partners and according to priorities defined with the RPM
• Participate in the organisation of kick-off, annual review, and closure meetings for regional projects
• Draft and/or review communication and advocacy products based on information from country / regional teams and partners according to priorities defined with the RPM
• Provide support in liaising and coordinating with programme and support DRC teams at regional office and in country offices to facilitate the implementation of multi-country projects
• Assist in the mapping and vetting of partners and to the management of partnerships in the Multi-Country Operations Department according to priorities defined with the RPM
• At least 10 % of trainee’s time will be dedicated to learning related to their tasks. This could include online courses, workshops, self-learning, reading, etc.

All the tasks mentioned above will be primarily, if not exclusively, for the DRC WANALAC. However, if manageable and only with the approval of the Regional Director, other countries may be included in the scope of the tasks ensured by the Grant Management and multi-country operations Trainee.

In addition to the above, the Grant Management and multi-country operations Trainee may be asked to carry out other duties requested by the Regional Programme Manager and the Regional Head of Multi-Country Grants and Operations.

Required Qualifications

• Post-graduate degree/ University Degree (Bachelor or Master) in International Development/ Development Studies, International Relations, Economics, Political Science/ Public Affairs, Business Administration or Management, or another relevant field is required
• Previous experience in an international organization is required (between at least six months to two years), especially in grant management, reporting management
• Good understanding of institutional fundraising
• Proven operational management experience and capability, including working with local partners
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels
• Full professional fluency in French language (70% of the professional communication in this position will be done in French, including almost all the communication within the WANALAC)
• Proficiency (written and spoken) of the English language (30% of the professional communication in this position will be in English)
• Understanding of the different contexts of the West Africa Region
• Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in Excel are require

Required Skills & Qualities

• Core Competencies of DRC :
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience are required
• Multi-tasking and Organizational skills are necessary
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

General Regulations

• The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

Application Process

Are you interested? Then apply for this position on line**: www.drc.dk/about-drc/vacancies/current-vacancies.** All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process. However, applicants must be aware that DRC cannot employ, under an international traineeship or volunteering agreement, a citizen of the country in which she/ he is going to be stationed (in such case, the Republic of Senegal).

Applications close on the October 4th, 2022.Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.