Grant Management Trainee

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

1 – Background

DRC has been providing relief and development services in West Africa since 1998 and in Latin America and the Caribbean since 2011. Using a human rights framework, the DRC WANALAC operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Algeria, Burkina Faso, Cameroon, Central African Republic, Colombia, Libya, Mali, Mexico, Niger, Nigeria, Tunisia, Venezuela. Led by the Regional Executive Director, the DRC WANALAC oversees, supports, and provides strategic directions for DRC’s Country Offices within the above-mentioned regions. The WANALAC Regional office also supports multi-country projects and non-operational initiatives, focusing on protection analysis and displacement trends, civil society engagement, as well as advocacy and policy initiatives related to displacement. DRC portfolio in the WANALAC region covers all DRC core sectors (Protection, Economic Recovery, Humanitarian Disarmament and Peacebuilding, Shelter and CCCM) through the entire response framework (Emergency response, Durable Solutions and Root causes).

2 – Purpose

Based in the DRC West and North Africa and Latin America and Caribbean Regional Office (hereafter: WANALAC RO) in Dakar, this position will support remotely the reinforcement of an efficient and timely grant management for Central African Republic programs, that is country office oversighted by the Regional Office. It is a unique opportunity to join a well-known international organization and benefit from a support adapted to the practical application of academic teaching.

3 – Duties and Responsibilities

• Contribute to internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements, with support from the Program team.
• Keep track on and coordinate donor reporting schedule and requirements, as stipulated in the various donor contracts, through the preparation of the Rolling action plan ensuring all relevant staff are aware of their obligations and oversee the timely drafting of donor reports with program staff;
• Oversee the grants component of DRC Dynamics system;
• Manage follow-up of contractual and official information and correspondence for the relevant grants;
• Ensure regular updating of DRC’s grants management tool (via DRC Dynamics).
• Assist the Country team in proposal development tasks, through collecting and compiling necessary inputs from program staff, technical advisors, HQ/RO and partners (if relevant) in line with the proposal development plan; supporting in the writing of the proposal as needed; ensuring donor guidelines are respected.
• Maintain up-to-date donor tracking tools to identify potential new donors and strategies which line up with DRC’s CAR strategic priorities.
• Develop tools to track progresses of project implementation when needed.

All the tasks mentioned above will be primarily, if not exclusively, for DRC in Central African Republic. In addition to the above, the Grant Management Trainee may be asked to carry out other duties requested by the Regional Head of Programmes.

4 – Required Qualifications

• Post-graduate degree (Bachelor/ Master) from a recognized University in Social Science, International or Development studies or related areas
• Excellent writing, proof-reading, and communication skills;
• Excellent organizational and multi-tasking skills;
• Strong ability to adapt, take initiative and work in a multicultural environment;
• Interest for humanitarian sector and donor’s environment;
• Listening, analytical and synthesis skills;
• Excellent communication skills, as well as patience and politeness, are required;
• Exemplary sense of ethics in the workplace;
• An engagement with an NGO or in civil society (past or present) is a most appreciated;
• Full professional fluency in French language (80% of the professional communication in this position will be done in French, including almost all the communication within the WANALAC Regional Office) ;
• Proficiency (written and spoken) of the English language
• Advanced practical knowledge Microsoft Office Pack (Excel, Word, Powerpoint, Outlook etc.), and online tools

5 – Required Skills & Qualities

• Core Competencies of DRC:

– Striving for excellence

– Collaboration

– Taking the lead

– Communication

– Demonstrating Integrity

• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills are necessary
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

6 – General Regulations

• The employee shall follow DRC instructions on safety, confidentiality, and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

7 – Salary & Contractual conditions

• Position Title: Grant Management Trainee
• Supervised by: Regional Head of Programme
• Reporting to: CAR Head of Programme
• Location: Senegal – Dakar with frequent travel to CAR (Bangui only)
• Duty Station: Family Duty Station – Non-accompanied position
• Aera of Operation: Central African Republic
• Employment Period: 12 months
• Type of Contract (Expat/National/Trainee): Trainee
• Salary & Benefits: 10,000 DKK