HUMAN RESOURCES MANAGER – Nigeria – M/F

THE ALIMA ASSOCIATION

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Improve the quality of our actions
5. Placing trust
6. Collective intelligence
7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to those guilty of acts of gender-based and sexual violence as well as to inaction in the face of alleged or proven acts of violence. Protecting the people who benefit and are impacted by our intervention is our top priority in everything we do. Anyone working with ALIMA is committed to :

• Respect the charter, the code of conduct, institutional policies including the policy of protection against abuses of power and gender-based and sexual violence, the policy of preventing corruption and fraud ;
• Report any violations to policies, framework documents and proceedings to a superior or referral.

CARING – INNOVATING – TOGETHER: Since its creation in 2009, ALIMA has treated more than 6 million patients, and today deploys its operations in 12 African countries. In 2019, we have developed 41 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is available, whether in their own country or in the rest of the world. In addition, to improve the humanitarian response, we conduct operational and clinical research projects, particularly in the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: More than 2000 people are currently working for ALIMA. The teams in the field, closest to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. They receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, the research organizations PACCI, INSERM, the Universities of Bordeaux and Copenhagen, the NGO Solidarités International and many others.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.)

COUNTRIES WHERE WE WORK IN 2021: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania & Senegal.

CONTEXT

The humanitarian crisis in Nigeria’s northeast and the Lake Chad region is one of the most severe ongoing crises in the world, now entering in its ninth year and shows no sign of abating. In 2018, at least 7.7 million people are in need of humanitarian assistance in the worst affected states of Borno, Adamawa and Yobe, while more than 1.6 million people remained internally displaced in these three states in November 2017. 86% of internally displaced persons (IDPs) do not believe that the current context allows for a safe and dignified return, and nearly 1 in 4 IDPs have expressed their intent to settle in their current place of displacement instead of returning (OCHA HRP 2018).

An estimated 440,000 children under the age of 5 are malnourished across the 3 most-affected States (HRP, February 2018), while 47% of them are in Borno State (207,521 SAM children, HPC Nutrition Figures, November 2017). Furthermore, The Nigerian Cadre Harmonisé (November 2017) states that in Borno State alone 1,575,414 individuals were facing critical food insecurity. The Maiduguri Metropolitan Center (MC) and Jere Local Government Authority (LGA) are still categorized as “in food crisis” by the IPC (Integrated Food Security Phase Classification).

In 2017, ALIMA continued to implement projects in Muna Garage in Jere LGA, where ALIMA performs general consultations for children under 5 and provides Sexual and Reproductive Health (SRH) to pregnant and lactating women (antenatal and postnatal consultations). ALIMA partners with UNFPA to manage victims of sexual and gender-based violence (SGBV). An Outpatient Therapeutic Feeding Program (OTP) is also available for children under 5 suffering from severe acute malnutrition (SAM) in the clinic, where women and caretakers are trained to screen their children for malnutrition using the MUAC tape.

In Maiduguri MC, where ALIMA is working in partnership with the University of Maiduguri Teaching Hospital (UMTH), the Inpatient Therapeutic Feeding Center (ITFC) manages children under 5 suffering from SAM with medical complications in a 30-bed capacity building.

In the same way, ALIMA has continued working in Monguno in 2017 in 5 IDP camps (GGSS, GSSS, GDSS, Kuya, and Waterboard), in local host communities (Gana Ali, Abari, Bakassi) and in the Maternal and Child Health Center (MCH). In Monguno, ALIMA was the lead agency for the nutrition sector. In the IDP camps and in the host communities, ALIMA delivers primary health care and OTP to children under 5. In the MCH, ALIMA provides sexual and reproductive care including Basic Emergency Obstetric and Newborn care. Based in Monguno, a rapid response team conducted an emergency intervention in Baga and Doro towns (Kukawa LGA) in November 2017 to provide emergency OPD, OTP and SRH in 2 sites. The emergency team also responded to cholera outbreak from August to November 2017 in Maiduguri and Monguno, joining its efforts and coordinating its actions with the State Ministry of Health and partners.

In January 2018, ALIMA in partnership with Borno state government via ministry of rehabilitation, Ministry of Health and Hospital management board start the 3 years’ early recovery project funded by DEU and will be implemented in 4 LGA, Askira-Uba, Hawul, Ngala and Monguno focusing on strengthening of health staff capacity and rehabilitation of hospital and PHC.

ALIMA’s teams in Nigeria represents 324 National staff and 35 expatriates.

PROTECTION OF BENEFICIARIES AND MEMBERS OF THE COMMUNITY

Level 3: The incumbent will have contact with children or/and vulnerable adults either frequently (for example, once a week or more), or regularly (e.g. four days in a month or more or overnight) because he or she works in national programs, or because he visits national programs, or because he is responsible for implementing the recruitment process; Therefore, a criminal record check or the presentation of a certificate of good life and manners will be required. In situations where the impossibility of providing a criminal record or a certificate of good life and manners is found, a statement of honor will be requested.

MISSION LOCATION:

● HR Manager – Mission Location: Nigeria, FCT, Abuja

● Project: Abuja Coordination

MANAGEMENT LINES:

• LINE MANAGER:
• HR Coordinator
• LINE MANAGEMENT
• HR Supervisor
• Project Admin Supervisor
• Movement / Liaison Officer
• Cook
• Cleaner
• Laundry

MISSION AND MAIN ACTIVITIES

The HR Manager supervises HR and administrative operations of the Nigeria Mission Office (179 staff) and its component projects. Ensures the implementation of ALIMA policies and procedures in human resources management and administration in the projects.

The Post holder will be visiting all ALIMA projects, Muna and ITFC in UMTH, Yobe, Owo, Katsina as well as in any other locations that ALIMA may have field operations in the future.

HR Management

• Under the supervision of the HR Coordinator ensure technical and Administrative Management of the Mission’s Human Resources and implementation of Alima HR Policies, procedures and internal regulations rules
• Implements the human resources management component of the ALIMA, BORNO MISSION Strategic Plan;
• Ensures that best practice in human resources management is available for and applied to all ALIMA personnel;
• Ensures that personnel contracts are fair and compliant with both ALIMA, and Nigeria MISSION national standards;
• Participate in disciplinary procedures to ensure legal compliance and clear documentation
• With the support of the HR Coordinator and feedback from the bases, identify the challenges and gaps in HR policies and their implementation
• Support in the development of new policies
• Support HRCO to review the mission Internal Regulations annually, ensuring that it is compliant with ALIMA, local labor and tax laws.

Recruitment, On-boarding and Off-boarding

• Ensure that personnel recruitment, induction, performance appraisals, contract compliance and renewals, and exits are correctly managed in line with ALIMA standards;
• Handle the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes.
• Ensure that all staff have valid, job contract, job descriptions, a complete physical updated file and properly reported to the Government agencies.
• Ensure timely and correct payment of national staff according to national labour law and ALIMA guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by Labour law.
• Participates in the briefing and debriefing of expatriates and ensure the on-boarding or off-boarding process is completed
• Employee Development and Performance Management
• Coaches, performance manages the HR staff,
• Ensures the regular review and appropriate application of levels of personnel financial compensation and benefits;
• Ensure that an annual HR development plan is updated quarterly
• Ensures the appropriate training and development of personnel;
• Ensure the correct application of ALIMA policies that relate to personal behaviour and policy compliance;
• Ensures communication with all staff, as appropriate, on HR and administration matters that affect them;
• Works closely with, and seeks guidelines and support from the HR Coordinator.

Staff, Safety, Health And Working Environment

Ensure that obligations are met in terms of Hygiene, Safety and working conditions in compliance with the occupational health and safety policy;

Maintain HR Files/Records

• Ensures that standard personnel data is stored appropriately, updated in timely fashion, and is available as required;
• Maintaining systematic HR databases and filing systems (incl. staff lists, leave register etc.) and technical referent of Homere Management
• Ensure that all the absences are properly monitor and Homere is updated on all the absence and all documentations are filled properly

Payroll

• Collect and review all data used for processing monthly salary, control payroll and slips
• Control the payroll from HOMERE and ensure all the backup are done and filed monthly
• Ensure all the national staff are enrolled and have their pension PIN number, TIN Number and NHF and follow up with Finance for payment taxes, social security, pension, national house fund and other charges
• In charge of production of annually statement of taxes remittances to all coordination team and ensure some practice is done in the project
• Performance Management and learning and development
• Undertake professional development initiatives and take initiative for career growth.
• Keep record of Performance Objectives Plans for National staff and update the HRCO monthly on POP in collaboration with project Admin Manager
• In collaboration with project Admin Manager make sure all the performance reviews are done according to ALIMA policies for all National staff
• Support the HR Coordinator on the implementation and development of training plan

Reporting, Data and Communication

• Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes
• Ensure timely and correct payment of national staff according to national labour law and ALIMA guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by labour law.
• Responsible for compilation and verification of project and coordination monthly report before submission to the HR Coordinator
• Contribute to the HR Monthly HR Sitrep
• Support the finance department and each base to prepare the HR portion of internal and external audit.

Expats Administration

• Support the movement assistant on all international movement and Visa request and renewal for all Expat
• Ensure all the local movement are managed properly by the movement assistant
• Keep record for all break documentations for Expat
• Make Sure all the boarding pass are collected and photocopy and filled in expat each files
• Qualifications et requirement

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners and community members are aware of ALIMA’s policy and have access to information (complaint escalation mechanism, focal point…).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

Experience and skills

• Education
  A Bachelor’s degree in Human Resources Management, Administration, Business Management, or other related fields and a professional HR qualification.
  A Master’s degree in any of the above is preferable.

  Experience

  • Proven track record in human resources administration and management;
  • 4- years professional experience in human resources management with an International NGO
  • Knowledge of the institutional, legal and policy framework of employment and HR management in the Nigeria.
  • Skills and Competencies
    Required
  • Professional-level competency in English orally and in writing.
  • Highly organized, detail oriented and able to work under pressure.
  • Disciplined, rigorous, self-motivated and able to set and meet deadlines and work autonomously
  • Capacity for analysis, synthesis and reporting of large amounts of information

  Preferred

  • Proven skills in administration and management of human resource;
  • Demonstrated experience in applying human resources management protocols;
  • Excellent inter-personal skills, and a good understanding of human relationships;
  • Good guidance, counselling and negotiation skills, at all levels;
  • Good team work skills;
  • Adherence to ALIMA Charter.
  • Knowledge of HOMERE is an Asset

  Language : English is mandatory (written, read, spoken), French is an asset.

Conditions

• Contract term:3-month contract (full-time)Salary : depending on experience + per diemALIMA pays for :- travel costs between the expatriate’s country of origin and the mission location- accommodation costs- medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee- evacuation of the employee