Logistic, Procurement and Security Coordinator, Chad

Logistic, Procurement and Security Coordinator, Chad

Position type

Status: Single Posting

Location: Ndjamena, with regular travels to Project Areas mainly in Char Baguirmi, Lake Chad and Extreme North of Cameroon

Starting date: November, December 2023

Duration of Contract: 18 months with possibility for extension

The closing date for applications: 8 October 2023

LWF World Service

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centred and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

We have been working in Chad since 2007, where we began in response to the influx of refugees from the Darfur crisis and the ongoing armed conflict in the Central African Republic. The focus of our programs in Chad covers the three strategic programmatic areas of “sustainable livelihoods, access to quality services, and protection and social cohesion”, which is implemented through various emergency, recovery and development projects. Our people-centered approach is expressed through the integration in our work of social aspects of global themes that affect the humanity in all circumstances such gender, climate, inclusion, safeguarding and protection dimensions in all we do.

For additional information please see www.lutheranworld.org/WorldService.

Basic purpose of the position

This is a critical role within our country program, to ensure that relevant support in the areas of procurement, logistic and security is provided to the Nature-based Solutions (NBS) Project Teams and technical advice to the logistic teams of other projects. This position will be based Ndjamena, with regular travels to Project Areas mainly in Char Baguirmi, Lake Chad and Extreme North of Cameroon. The post holder plays a pivotal in ensuring capacity building is regularly undertaken to ensure transfer of competencies and procedures are followed and strengthened across the country program. This position requires a very dynamic person, full of energy, open to innovation and new technologies

Required qualifications

Bachelor’s degree in a relevant field (e.g., Business, Supply Chain Management, Security Management).

Knowledge and experience

Proven experience in procurement, logistics, and security roles, with a minimum of 5 years of experience in an international setting.

Strong knowledge of procurement and logistics principles, regulations, and best practices.

Familiarity with security protocols, risk assessment, and crisis management.

Excellent communication and negotiation skills.

Ability to analyse data and make informed decisions.

Proficiency in relevant software and tools.

Security certifications may be advantageous.

Language skills

French – advanced written and spoken skills.

English – working level.

Local languages – would be an added advantage.

LWF Core Skills*

Leadership – advanced level

Working effectively with others – resource level

Accountability – resource level

Analytical thinking – advanced level

Initiative – advanced level

Achieving results – resource level

LWF Functional Skills

Administration assistance – basis level

Attention to detail – advanced level

Capacity building / Training – basis level

Facilitation / Negotiation – resource level

Networking – resource level

People management – advanced level

Regulatory compliance – advanced level

*LWF 3 skills levels are: basis – advanced – resource

Main duties

Procurement

Develop and implement procurement strategies and policies to ensure cost-effective sourcing of goods and services.

Identify and evaluate potential suppliers, negotiate contracts, and establish supplier relationships.

Monitor and manage procurement budgets and expenditures.

Ensure compliance with procurement regulations and ethical standards.

Maintain procurement records and documentation.

Logistic

Plan, coordinate, and optimize the transportation and distribution of goods and materials.

Oversee inventory management, including stock levels, warehousing, and order fulfilment.

Collaborate with internal teams to forecast demand and ensure timely delivery of products.

Continuously improve logistics processes to reduce costs and enhance efficiency.

Address any logistics-related issues or disruptions promptly.

Security

Develop and implement security policies, procedures, and protocols to safeguard personnel, assets, and information.

Conduct security risk assessments and recommend mitigation measures.

Supervise and manage security personnel and resources.

Monitor security systems, such as alarms, and access control.

Respond to and investigate security incidents, breaches, or threats.

Compliance

Ensure compliance with relevant laws, regulations, and industry standards.

Prepare regular reports on procurement, logistics, and security activities for management.

Maintain accurate records and documentation related to security incidents and procurement transactions.

Team Management and development

Provide training and awareness programs to staff on security protocols and procedures.

Keep procurement and logistics teams updated on industry best practices and emerging trends.

Recruit, manage performance and appraisals of staff and teams

Other duties

As may be assigned by the direct supervisor.

Major challenges

This position requires a candidate who can effectively balance the responsibilities of procurement, logistics, and security coordination to ensure the organization’s operations run smoothly, efficiently, and securely. The coordinator will collaborate with various departments to meet the organization’s goals while maintaining compliance with relevant standards and regulations.

The candidates are expected to share the core values of LWF.