Program Assistant – Health (Local Hire)

MAIN TASKS AND RESPONSIBILITIES

• Support regional health team to ensure that all project activities (health, nutrition, mental health) are being implemented in accordance with agreed work plan and allocated resources at all IMC supported sites in the Northwest Region.
• Track the progress of project activities against the agreed work plan and ensure budget and donor requirements and compliance.
• Support monitoring of efficient use of medications procured under project funds and provide technical guidance and coordination of the procurement, storage and use of medication and medical commodities.
• Supervise health activities implemented by PHCs and referral centers to ensure that IMC referred patients are managed according to Cameroon MOH protocols.
• In collaboration with the Access officer, monitor the overall security and access environment for the smooth running of program activities.
• Take part in field visits and follow up the field visits findings from health projects related activities being implemented at the regional level and address field implementation issues (technical and operational) with concerned departments.
• Supervise staff performance and progress on IMCs mentorship and training processes.
• Identify any issues that may adversely affect the project and report accordingly to the health manager, field coordinator or medical director.
• Create and maintain good contact and networks with various stakeholders within and outside the project to ensure smooth running of all activities.
• Contribute to preparing required reports such as weekly, monthly, quarterly, semi-annual, and annual reports for health activities in accordance with the donor requirement, reporting mechanisms and deadlines.
• Contribute to project proposal writing as well as concept note drafting to funders.
• Follow up on effective presence of staff at health facilities and monitor all clinical activities for respect of ethics and IMC standards.
• Ensure smooth progress of program/project indicators and suggest necessary amends to redirect indicator achievement.
• Carry out any other tasks assigned by the supervisor.

Working relationships

• Maintain frequent communication with the health manager to ensure health program activities and objectives are communicated.
• Work with Finance and logistics team to ensure the coordination of IMC Field Programs are smoothly implemented.
• Represent IMC at health and nutrition working group meetings and assessment missions at regional level.

Representation.

• Represent IMC at meetings including regional coordination meetings, cluster meetings and meetings with various stakeholders.
• Work with key donor staff to develop and maintain optimum programmatic relationship.
• Ensure maximum visibility of the agency amongst NGO community.
• Facilitate the production of technical reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
• Contribute to the creation of positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values, and stand-point regarding other actors

Required Qualifications

Requirements:

Education:

Diploma of Midwifery or Nursing Diplomas from MOH- recognised institutions.

SKILLS AND EXPERIENCE:

• At least two years’ experience in the same position;
• Experience working with an NGO and supporting the health system in Cameroon, is an additional advantage;
• Excellent oral and written communication skills in English, and Pidgin English
• Strong ability to think and plan strategically
• Computer proficiency in Word, PowerPoint and Excel is a prerequisite.
• Being of Cameroonian nationality
• Good ability to work in a multiethnic environment;

Security

Ensures application and compliance of security protocols and policies.

Ethical Conduct for IMC Staff

International Medical Corps maintains a code of standards of conduct that shall govern the performance of its employees engaged in the award and administration of contracts. No employee, officer or agent shall participate in the selection, award or administration of a contract funded by donor funds if a real or apparent conflict of interest is involved. Such a conflict arises when the employee, officer or agent, any member of his or her immediate family, partner, or an organization that employs or is about to employ any of the parties listed above, has a financial or other interest in the business selected for award. IMC officers, employees, or agents shall not solicit or accept gratuities, favors, or anything else of monetary value from contractors or parties to sub agreements. These standards provide for disciplinary action for violations of these standards by IMC officers, employees or agents.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts

Work with the highest level of integrity. Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code Of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

SAFEGUARDING

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review